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Personal Assistant
2 weeks ago
Job Summary:
The Personal Assistant (PA) will manage schedules, organize meetings, handle correspondence, and perform a variety of tasks to ensure the executive's professional and personal life runs smoothly.
Key Responsibilities:
-
Calendar Management:
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Manage and organize the executive's calendar, ensuring all commitments are met.
Communication:
- Act as the point of contact between the executive and internal/external clients.
Travel Arrangements:
- Book flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all arrangements are confirmed.
Document Management:
- Prepare and edit reports, presentations, and other documents.
- Maintain filing systems and ensure all documents are easily accessible.
Meeting Coordination:
- Organize and prepare for meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Take meeting minutes and follow up on action items.
Personal Tasks:
- Assist with personal errands and tasks as required.
- Manage personal appointments and schedules.
Administrative Support:
- Perform various office management tasks such as ordering supplies and managing office equipment.
- Handle special projects as assigned by the executive.
Financial Tasks:
- Manage expense reports and budgets.
- Handle invoices, payments, and other financial documentation.
Qualifications:
-
Education: High school diploma or equivalent required; bachelor's degree preferred.
-
Experience: Minimum of 2-3 years of experience in a similar role.
-
Skills:
- Excellent organizational and timemanagement skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
Discretion and confidentiality.
Personal Attributes:
- Detailoriented and proactive.
- Strong interpersonal skills.
- Flexible and adaptable to changing priorities.
- Professional demeanor and appearance.
Working Conditions:
- Fulltime position with standard office hours, with occasional evening or weekend work as required.
- Primarily officebased with some remote work flexibility.
Job Types:
Full-time, Permanent, Contract
Pay:
RM2, RM2,300.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Maternity leave
- Meal provided
Schedule:
- Day shift
- Monday to Friday
- On call
Supplemental pay types:
- Overtime pay
- Performance bonus
Experience:
- WORKING: 2 years (required)
-
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