Personal Assistant

2 weeks ago


Setapak, Selangor, Malaysia SYARIKAT ALPHA JAYA Full time

Job Summary:


The Personal Assistant (PA) will manage schedules, organize meetings, handle correspondence, and perform a variety of tasks to ensure the executive's professional and personal life runs smoothly.


Key Responsibilities:
-
Calendar Management:

  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Manage and organize the executive's calendar, ensuring all commitments are met.
-
Communication:

  • Act as the point of contact between the executive and internal/external clients.
-
Travel Arrangements:

  • Book flights, accommodations, and transportation.
  • Prepare travel itineraries and ensure all arrangements are confirmed.
-
Document Management:

  • Prepare and edit reports, presentations, and other documents.
  • Maintain filing systems and ensure all documents are easily accessible.
-
Meeting Coordination:

  • Organize and prepare for meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Take meeting minutes and follow up on action items.
-
Personal Tasks:

  • Assist with personal errands and tasks as required.
  • Manage personal appointments and schedules.
-
Administrative Support:

  • Perform various office management tasks such as ordering supplies and managing office equipment.
  • Handle special projects as assigned by the executive.
-
Financial Tasks:

  • Manage expense reports and budgets.
  • Handle invoices, payments, and other financial documentation.

Qualifications:
-
Education: High school diploma or equivalent required; bachelor's degree preferred.
-
Experience: Minimum of 2-3 years of experience in a similar role.

-
Skills:

  • Excellent organizational and timemanagement skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize tasks effectively.
-
Discretion and confidentiality.

Personal Attributes:

  • Detailoriented and proactive.
  • Strong interpersonal skills.
  • Flexible and adaptable to changing priorities.
  • Professional demeanor and appearance.

Working Conditions:

  • Fulltime position with standard office hours, with occasional evening or weekend work as required.
  • Primarily officebased with some remote work flexibility.

Job Types:
Full-time, Permanent, Contract

Pay:
RM2, RM2,300.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Maternity leave
  • Meal provided

Schedule:

  • Day shift
  • Monday to Friday
  • On call

Supplemental pay types:

  • Overtime pay
  • Performance bonus

Experience:

  • WORKING: 2 years (required)

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