Admin Operation Assistant

2 weeks ago


Seremban, Negeri Sembilan, Malaysia GEOMAJU SDN BHD Full time
Job Descriptions

  • Responsible for managing the daily administration of offices, villas and homestay of related companies.
  • Make appointments, meeting minutes, itineraries and general correspondence.
  • Willing to take on more job responsibilities when needed.
  • Perform ad hoc tasks as needed.
  • Assist the director for day to day office activities or operations.
  • Answer incoming calls, retrieve messages and short messages and redirect calls as needed.
  • Manage general office management such as ordering stationery and basic supplies of office necessities.
  • Maintain a systematic filling of documents.
  • Update and maintain office policies and procedures.
  • Ensure all tasks and SOPs are maintained properly and smoothly.
  • Responsible for managing the daily travel of the company.
  • Handle bill payment matters.
  • Carry out general operational work in the form of handson that require physical abilities inside the office or outside the office including villas and company homestays.
  • Provide the needs of the company's offices, villas and homestays by implementing administrative systems, procedures, policies and monitoring administrative work.
  • Maintain workflows by reviewing methods, implementing cost reductions and developing reporting procedures.
  • Establish and review systems and procedures by analyzing operations, record keeping systems, office layouts, budgeting staffing needs and implementing changes.
  • Ensure the operation of the company's office equipment, villas and homestays is safe to use, complete the needs of the company's office, villa and homestay by contacting suppliers for repairs/purchases, updating equipment inventory, evaluating new equipment and appliances.
  • Maintain inventory supplies, anticipate needed supplies, place and expedite orders for supplies and confirm receipt of supplies.
  • Ability to work under minimum supervision and able to multitask and prioritize daily workload.
  • Excellent & proficient in English, written and spoken skills in is a must.
  • Wellversed with Microsoft-Office i.e., Outlook / Word / Excel / PowerPoint.
  • Experience in information finding or research using reliable search engine.
  • Good organizing / followup / coordination / prioritization skill.
  • Being secretive, assertive, and professional in carrying out works.
  • Good interpersonal skills.
  • Able to be Multitasking and complete works within tight deadlines.
  • Enjoy travelling when work require.

Job Types:
Full-time, Permanent

Salary:
RM1, RM2,000.00 per month

Benefits:

  • Free parking

Schedule:

  • Monday to Friday
  • Weekend jobs

Supplemental pay types:

  • Attendance bonus
  • Commission pay
  • Overtime pay
  • Performance bonus

Experience:

  • Administrative: 1 year (required)
Expected Start Date: 01/01/2024
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