Request to Pay Associate

1 week ago

Klang, Selangor, Malaysia Alcon Full time
At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you'll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

POSITION OVERVIEW:
The R2P Associate is responsible for reviewing, preparing and completing payments.

This includes control of expenses by receiving, processing, verifying and reconciling invoices, verification of financial data for use in accounts payable records, assembling invoices, maintaining copies of vouchers, invoices, periodic reports and other records as well as reconciliation of bank statements.


KEY RESPONSIBILITIES:

Service Delivery:

  • Supports transitions and knowledge transfer
  • Provides services at expected levels with a clear customer service and escalates exceptions
  • Corresponds to internal and external inquiries

Manage day-to-day activities (modules to be assigned):
Accounts Payable

  • Query handling for end user
  • Prepare daily help desk log
  • Reconciles processed work by verifying entries and comparing system reports to balances
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase orders, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stoppayments or purchase order amendments.
  • Maintains accounting ledgers by verifying and posting account transactions
  • Maintains historical records by microfilming and filing documents
  • Disburses petty cash by recording entry; verifying documentation
  • Monitoring cash balances daily; involvement in cash flow and cash requirements process
  • Monitor and report on adherence to expense policy to management
Travel & Expense

  • Process accounting of advance payments
  • Travel and Expense Claims including receipts processing and payment of claims
  • General and Customer service including delegations, reminders and reporting
  • Query handling for endusers
  • Ensure compliance with policy and performing checks
  • Support (EXTERNAL/INTERNAL) audit and compliance monitoring (timely retrieve needed receipt etc.)
  • Prepare monthly KPI report
Compliance

  • Ensure all processes, policies and procedures are clearly defined, fully documented
  • Need to updated Job Aid (SOP) timely

WHAT YOU'LL BRING TO ALCON:

  • Basic understanding of debits/credits
  • Good customer/vendor relationship management skills with the ability to manage internal and external stakeholders/vendors
  • Good communication skills, both written and verbal
  • Proficiency in general mathematics skills, data entry and management
  • Ability to maintain confidentiality and impartiality in dealings with customers (internal & external)
  • Required : Japanese (Written & Spoken)
English (Written & Spoken)

  • Ability to work in strict deadlines
  • Positive attitude with a focus on continuous process improvement
  • SOX knowledge and clarity about accounting internal controls/audit
  • Excellent MS Office skills and SAP knowledge is an added advantage

Education:

  • Minimum: Degree

Work Experience:

  • Minimum: Freshgraduated with correct mindset & behaviors
  • Advantage if has relevant experience related to accounting & supporting shared service functions but not required.

HOW YOU CAN THRIVE AT ALCON:

  • Opportunity to work with a leading global medical device company.
  • Collaborate with a diverse and talented team in a supportive work environment.
  • Competitive compensation package and comprehensive benefits.
  • Continuous learning and development opportunities.
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