Admin Assistant

2 weeks ago


Bangi, Selangor, Malaysia MKRS Bumi (M) Sdn Bhd Full time
1. Greet clients as soon as they arrive and connect them with the appropriate staff or parties.

  • Answer the phone in a timely manner, take messages and forward calls to the relevant staff.
  • Create and manage both marketing digital and hardcopy filing systems ensure all brochure, catalogue, marketing product are in order.
  • Perform any clerical task such as photocopying, filing, recording, faxing & etc
  • To administer, register, control, update and in any other way as deemed necessary deal with incoming and outgoing mail, facsimile, documents, drawings and other paperwork.
  • Schedule and confirm appointments and maintain event calendars include meeting room booking.
  • Determine visitor needs in a professional manner and offer refreshments to visitor where appropriate.
  • Ensure back up when absent from reception desk
  • Provide sufficient and correct information to client's or customer's enquiry
  • To maintain up the list of contact details of professional contractors, clients, sub-contractors, suppliers, financial institutions, government bodies, other relevant bodies and all such other parties as are incidental to the operations of the Company.
  • Daily check on the cleanliness of the meeting rooms, lobby areas, pantry, guest room and all level of office area.
  • Monitor and update the use of office equipment are maintain in good condition and report any malfunctions.
  • Monitor, control and order office supplies to ensure all item stocks are in order.
  • To coordinate material at site including planning, moving, storing and controlling in / out with prepare material record in monthly basis.
  • To prepare quotation, progress claim, tender documents, summary and any contract documents.
  • Collect customer payments in accordance with payment due dates and provide timely follow-up on payment arrangements.
  • To work and assist, in a supportive role, your superior in an efficient and effective manner.
  • To perform any other tasks as requested by the superiors and management and to generally perform all administrative work.
  • To strictly adhere to OHS requirements when carry out auditing.
Greet and welcome guests as soon as they arrive at the office

  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Perform adhoc task as assigned by superior whenever required.

Job Types:
Contract, Temporary

Contract length: 6 months

Pay:
RM1, RM2,000.00 per month

Benefits:

  • Professional development

Schedule:

  • Day shift

Supplemental pay types:

  • Performance bonus

Education:

  • Diploma/Advanced Diploma (preferred)

Experience:

  • Administration: 1 year (preferred)


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