Administrative Officer

2 weeks ago


Kluang, Johor, Malaysia VFive Group Sdn Bhd Full time

Location of Office:

NO. 12, JALAN PUNAI, TAMAN RIA, 86000 KLUANG JOHOR

Responsibilities:

  • Responsible for overall General Administration of the Company
  • Assist in Purchasing Activities
  • Willing to work beyond the normal working hours and travel
  • To achieve KPI set by the company
  • Monitor Company facilities and building maintenance
  • Assist and monitor security and business activities
  • Compile delivery order, purchase order, and Invoice for payment to supplier or clients
  • Liaise with government bodies on statutory requirements
  • To coordinate with other departments on matters related to general administration
  • Assist with administrative support including managing the filling system, preparing letters, data entry, etc.
  • Maintaining and managing the stock list
  • Other tasks given by the Management.

Tender Field:

  • To coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires, and prequalifications.
  • To organize and harness the efforts of all involved departments relating to tendering/bidding activities and contract review.
  • To vet incoming tenders on daily basis such as ePerolehan and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.
  • To collate tender information and references from various sources such as online search engines, industry and market intelligence data etc., which are needed for submission.
  • To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.
  • To ensure that tender submissions are standardized in terms of format, font, logo, etc. are in line with the customer's tender requirements.
  • To ensure all company details such as the Ministry of Finance Certificate,
  • MOF Kod Bidang, Sijil Digital, CIDB and SSM is up to date.
  • Communicate with SSM and MOF on any companyrelated matters.
  • To make sure that all company details in ePerolehan are complete and updated from time to time.
  • Liaise with Company Secretary for company registration.
  • Responsible on registration company such as MOF, CIDB and other relevant government authorities.
  • Assist in Preparing proposals, managing tender procedures, and coordinating with external parties.

Job Types:
Full-time, Permanent

Pay:
From RM1,500.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Monday to Friday

Application Question(s):

  • What is you notice period?
  • Are you willing to accept the advertised salary?

Education:

  • STM/STPM (preferred)

Experience:

  • Administrative: 1 year (preferred)

Language:

  • Bahasa (preferred)


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