Admin Executive

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia FPT SOFTWARE MALAYSIA SDN BHD Full time
Fpt Software Malaysia Sdn Bhd

Position :
SENIOR ADMIN EXECUTIVE

Location :
Menara Hap Seng 2

Salary :
Depends on experiences

Company Background
FPT is the largest ICT company in the private sector in Vietnam with more than 30,000 employees and

48 offices in 26 countries and territories abroad.

FPT's position has been recognized worldwide and confirmed by a customer list comprising more than 600 large corporations in the world.


What are we looking for?


We are looking for a Senior Admin Executive who, along with our HR team, will be responsible for will be responsible for the full scope of Admin activities and General Affairs for all facilities and building management, IT, and administration tasks.

Your responsibilities include but not limited to the following areas:


  • Duties and Responsibilities

Office Administration:

  • Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, arranging parking permits for employees, or creating important office forms Inventory
  • Facilitate onboarding of new employees, preparing welcome packs, and creating access for new employees.
  • Coordinating and managing agendas/travel arrangements/appointments etc. for the upper management.
  • Assist HR team with employee engagement and culture building initiatives throughout the year.
  • Managing stock for pantries & stationeries for all FPT offices based in Malaysia.
  • Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to the queries.
  • Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services.
  • Undertake adhoc assignments as and when required.

Medical Insurance

  • Liaise with medical insurance provider to register new staff, leavers, claims and cancellation of policies.
  • Arrange regular medical insurance workshops for staff at points throughout the year.
  • Maintain quality customer services by responding to staff insurance inquiries efficiently, sensitively and politely. Protect operations by keeping claims information confidential.
  • Stay updated on changes in medical insurance policies and regulations to ensure compliance.

Expat Management:

  • Stay informed about Malaysia immigration policies and requirements to effectively advise and assist foreign employees.
  • Assist end to end process of obtaining and renewing employment passes for foreign employees.
  • Liaise with relevant authorities to ensure smooth and timely processing of employment passes
Fpt Software Malaysia Sdn Bhd

Qualifications and Requirements:

  • Organizational skills to assist multiple employees at one time with various tasks.
  • Communication skills, like having a pleasant demeanour and the ability to work with various types of personalities within an office setting.
  • Excellent time management and prioritization skill, ability to work well in a pressured, deadline, focused, committed team environment.
  • Ability to multitask and prioritize daily workload, contribute ideas and implement improvements.
  • Strong communication, negotiation and persuasion skills Creative thinker and proactive problem solver
  • Discretion and confidentiality

Pay:
RM3, RM4,000.00 per month

Benefits:

  • Flexible schedule
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • 13th month salary

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

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