Purchasing Officer

2 weeks ago

Cameron Highlands, Malaysia Hotel De'La Ferns Full time

Purchasing Officer at Hotel De'La Ferns, Cameron Highlands


Are you the shrewd negotiator, channeling your inner Asian aunty, who knows just how to secure the best deals at the marketplace? At Hotel De'La Ferns, we're in search of a Purchasing Officer who can drive a bargain and ensure every procurement is a win-win.


About Us:
Hotel De'La Ferns is a distinguished and luxurious hotel located in the heart of Cameron Highlands. We take pride in providing exceptional hospitality experiences to our valued guests.

As we continue to grow and elevate our services, we are seeking a highly motivated and detail-oriented individual to join our team as a Senior Procurement Officer.


Key Responsibilities:

Vendor Selection and Management:

  • Identify, evaluate, and select suppliers based on quality, cost, and reliability.
  • Negotiate contracts and agreements with suppliers, ensuring favorable terms and conditions.
  • Foster strong relationships with vendors, cultivating partnerships for mutual benefit.
  • Conduct regular supplier assessments to ensure compliance with quality and service standards.
  • Search for the best supply options for specific items based on specifications, obtaining three quotations from different suppliers.

Contract Management:

  • Oversee and manage contracts with service contractors, ensuring compliance with agreedupon terms and conditions.
  • Monitor the performance of service contractors and address any issues or concerns in a timely manner.
  • Collaborate with legal and procurement teams to review and negotiate contracts with service providers.

Procurement Strategy and Cost Optimization:

  • Develop and implement procurement strategies to optimize costs while maintaining product quality.
  • Monitor market trends and industry changes to make informed procurement decisions.
  • Identify costsaving opportunities and implement effective cost control measures.
  • Collaborate with department heads to understand their procurement needs and align strategies accordingly.

Inventory and Supplies Management:

  • Oversee inventory levels for supplies and amenities, ensuring adequate stock levels are maintained.
  • Develop and implement a monthtomonth procurement forecasting strategy to optimize stock levels and align with budgetary constraints.
  • Coordinate with relevant departments to restock supplies as needed, ensuring timely delivery and minimizing excess inventory.
  • Implement efficient inventory control procedures to minimize carrying costs.
  • Conduct spot checks for stock counts in various departments to verify accuracy and prevent discrepancies.
  • Maintain a record of weekly stock counts for fastmoving items to ensure accurate replenishment.
  • Keep a record of monthly stock counts for slowmoving items, allowing for timely adjustments to ordering quantities.
  • Conduct regular internal audits of all inventories in various departments to identify and resolve discrepancies.
  • Investigate any discrepancies in inventory counts, working closely with department heads to determine root causes.
  • Implement corrective actions to prevent future discrepancies and improve inventory accuracy.
  • Collaborate with relevant teams to update inventory records and implement necessary adjustments.
  • Provide detailed reports on audit findings and recommendations for process improvements.

Halal License Management:

  • Take charge of updating and renewing the hotel's Halal license, ensuring compliance with all requirements and regulations.
  • Collaborate with relevant authorities and certification bodies to facilitate the renewal process.
  • Maintain accurate records of Halal certification and related documentation.
  • Ensure that all hotel operations and food services adhere to Halal standards and guidelines.

F&B Costing:

  • Collaborate closely with the kitchen and F&B departments to prepare detailed costings based on recipes and menu items.
  • Conduct regular reviews and analysis of F&B costings to identify areas for potential cost savings and optimization.
  • Provide insights and recommendations to enhance profitability while maintaining quality standards.

Oversight of Dry Store and Maintenance Store:

  • Manage and supervise the Dry Store and Maintenance Store operations, ensuring proper inventory control and stock levels.
  • Conduct regular audits and inspections to verify the accuracy of stock records and identify any discrepancies.
  • Coordinate with relevant departments to restock supplies as needed, ensuring timely delivery and minimizing excess inventory.
  • Implement efficient inventory control procedures to minimize carrying costs and ensure availability of essential supplies.

Procurement System Management:

  • Ensure the uptodate and effective use of the procurement system, optimizing its features for streamlined procurement processes.

Ad Hoc Procurement Projects:

  • Lead and manage ad hoc procurement projects directed by management.
  • Collaborate with crossfunctional te

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