Administrative Executive
1 week ago
The Administration Executive's role is to be the key document controller for all important and confidential organizational documents and to support the CEO & DCEO office for all administrative tasks required.
The role requires a high level of detail and organization to coordinate confidential business and administrative affairs in supporting the business and day-to-day operations of C-Suites in the CEO & DCEO office.
Key Duties:
- Ensuring the security, accessibility, tracking and proper distribution of key organizational documents including contracts, board papers, minutes of meeting and other projectrelated documents.
- Maintaining a listing of all key agreements and documents including key information and expiry dates.
- Ensuring that any created documents are reviewed, completed and signed by the authorized parties according to the relevant SOP.
- Proactive follow up with all relevant parties to ensure timely preparation, notification, renewal, completion and dissemination of key contracts and other managed documents.
- Preparation of documents, minutes of meeting and presentations.
- Ensuring audit trails are maintained for all types of office documents.
- Ensuring the confidentiality of sensitive information and documents.
- Ensuring procedures for access approval and access control are in place and complied with.
- Implementing document disaster recovery through document archiving.
- Performing other administrative tasks as required for the CEO and DCEOs offices.
Requirements:
- Minimum Diploma in secretarial, business administration or related fields.
years of experience in related work is required, particularly in contract administration, preparation of official documents and minutes of meeting.
- Excellent English written communication skills and official letter/memo writing. Presentation skills are a plus.
- High attention to detail.
- Ability to multitask and project manage with a wide pool of stakeholders.
- Familiarity with Microsoft Office including Word, Excel and PowerPoint.
Salary:
RM3, RM4,500.00 per month
Benefits:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- What is your expected salary? [In RM]
Education:
- Diploma/Advanced Diploma (required)
Experience:
- Administrative: 2 years (preferred)
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