Finance Assistant

2 weeks ago

Shah Alam, Selangor, Malaysia MAN Truck & Bus Full time

Account Receivable/Payable

  • Managing a company financial obligations.
  • Assist with development, maintenance, and documentation of credit policy and procedures related to collections.
  • Timely follow up and work closely with internal stakeholders in monitoring collections (e.g. days sales outstanding, monthly collection targets, etc.) and resolving customer payment issues
  • Work closely with customers on collections and reconciliation of balances to ensure accurate and timely recovery of payments.
  • Provide a high level of customer service to Internal and external stakeholders.
  • Prepares weekly collection/debtor aging reports, weekly forecast, financial and businessrelated analyses, and present to management timely.
  • Conduct regular credit control reviews of key customers.
  • Weekly effective meeting with sales operation to resolve any AR related issues.
  • Resolve financial disputes raised by customer with assistance from sales teams.
  • Prepare debtors aging report, debtors statement and other reports as deemed necessary.
  • Prepare & verify daily payment posting and reconciliation; update all vendor payment into system on a timely manner; as well as correspond with local & overseas vendors and respond to all inquiries pertaining to payment.

Operational

  • Implement continuous improvement initiatives to streamline credit control processes and improve efficiencies through a better utilization of automated systems.
  • Ensure that financial operational activities are executed and delivered as per the MAN Group standards.
  • Follow up with operation/customer for all outstanding Purchase Orders from customer for billing purposes.
  • Compile, check and analyze monthly utilities bill such as electricity, water, sewerage and etc. highlight and clarify any anomalies.
  • Compile monthly petty cash claim from operation, check and verify the claims, update into Navision system, arrange for approval and reimbursement of the petty cash.
  • Compile monthly petty cash claim from operation, check and verify the claims, update into Navision system, arrange for approval and reimbursement of the petty cash.
  • Perform due diligence check prior to vendor creation; ensure all required information in order.
  • Track and monitor all monthly utilities bills and ensure all bills are arrived and pay on time in order to avoid any disruptions of services and supply.
  • Prepare & verify daily payment posting and reconciliation; update all vendor payment into system on a timely manner; as well as correspond with local & overseas vendors and respond to all inquiries pertaining to payment.
  • Manage confidential documents and good filing system.
  • Lead or participate in project to improve the operational and financial, effectiveness of the finance department as well as supported business partners.
  • Ensure proper control when raise purchase order to avoid purchase order violence.
  • Conduct finance audit periodically and recommend improvements in operational point of view.
  • Ensure confidentiality of all financial information and plans.
  • Perform back up function and other duties including job rotation to other functional teams as and when required.

Monthly/quarterly/Yearly Closing activities

  • Provide full accounting support to the management.
  • Provide support to prepare management report as per dateline and to ensure report are submitted on time and ordering.
  • Support finance team during monthly and quarterly close processes.
  • Provide support on any other matters assigned by the superior from time to time.

Education

  • University degree in Accounting and Finance or ACCA, CPA or ICAEW.

Experience

  • At least 3 years related working experiences in related field and preferably Finance Executive.
  • Adaptable to change, able to pivot and find alternate solutions, demonstrated capability in meeting new challenges.

Technical Competencies/Skills

  • Knowledge in accounting software
  • SAP would be an added advantage.
  • Strong knowledge in Microsoft Office Excel, Word, Access, and Power Point.

Personal & Interpersonal Competencies/Skills

  • Good problem solving skills, able to navigate unexpected situations or conditions.
  • Critical observerthinker, bringing fresh perspective and offer intuitive solutions and ideas.
  • Positive attitude, passionate on collaborative teamwork, excel at interpersonal skills.
  • Able to multi task, work independently, good time management and meet datelines on task given.
  • Attentive to detail with strong problem solving skills and strong analytical mind.

Other competencies/skills/requirements

  • Fluent English speaking, reading & writing, mandatory.

Pay:
RM2, RM4,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Vision insurance

Schedule:

  • Monday to Friday

Experience:

Microsoft Excel: 3 years (preferred)

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