Document Controller Site Admin

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia China Construction Development (M) Sdn Bhd Full time

To maintain accurate and proper filing of documentation for ISO 9001:201- Receives and issues documents under transmittal, externally and internally according to document distribution matrix.


  • Ensures that all projects / engineering documents are well checked and submitted on time prior to documents submission due date.
  • Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to any party to avoid confusion.
  • Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable.
  • Develops and maintains the projects department document control register.
  • Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants.
  • Allocates document numbers to internally prepared documents and incoming documentation.
  • Maintains updated records of all approved documents and drawings in the Document Archive with easy traceability;
  • Maintains the files and control logs as required by the project procedures.
  • Responsible to collect and compile all information related to site matters from Project Manager, Consultant and Contractors.
  • To support construction staff with administrative duties, site documentations and etc.
  • Coordinate and work along with site staff, contractors, consultants on claims, letter of corresponding and other related matters.
  • To ensure enough stock for paper supply and stationary supply. If got problem, need to discuss with supplier to overcome, and get advice from superior.
  • To ensure that reimbursement form is properly submitted with full supporting document
  • To assist on distribute OT claim form to site staffs and collection.
  • To arrange dispatch's schedule for sending and receiving document and other necessary duty
  • To liaise with HQ Admin Officer on site issue, like company asset (water dispenser, printer, electricity, water bill)

Salary:
RM3, RM4,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Day shift

Supplemental pay types:

  • Yearly bonus


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