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STS Vendor Master Data Management Final Reviewer Specialist

2 months ago

Subang Jaya, Selangor, Malaysia MSD Full time

Job Description

Position Overview

Our company's Global Business Solutions (GBS) organization plays a pivotal role in designing, governing, and executing global processes. Within GBS, the Source to Settle (StS) organization takes charge of ensuring the timely and efficient processing of employee purchase orders, supplier invoices, and payments. The StS process encompasses various critical activities, including Vendor Master Data setup, Supplier Onboarding, Purchasing, Invoicing, Settlements, as well as StS Support.

The Vendor Master Data Final Review Specialist is responsible for overseeing the qualification, analysis, accuracy, and change control of Vendor Master Data. Working independently, this role leverages their expertise in the VMD platform, business processes, and Global Work Instruction to address any issues related to master data. Collaborating with other processes, when necessary, the Specialist ensures effective communication and interaction with Operational and Information Stewards to ensure the data is suitable for its intended purpose and to resolve any master data-related concerns. The Specialist plays a crucial role in qualifying and classifying data, ensuring the precision and completeness of all information. Additionally, they provide valuable recommendations to enhance workflow, increase efficiency, and capitalize on automation opportunities.

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following:

Perform the final review of received data creations and changes to companies master data records by ensuring accuracy, completion and adherence to procedure.

Support and execute creations and Changes for non 3rd party vendor account types to support.

Ensure master data integrity in key systems and maintain the processes to support the data quality.

Develop and maintain a comprehensive understanding of all Vendor Master Data and process-related policies and procedures to effectively interface with internal and external clients and to proactively comply with audit requirements.

Execute Vendor Master Data periodical data audits to ensure data is in compliance with Global Work Instructions.

Review and analyze system and data governance reports to ensure high-quality data.

Support departmental reports and metrics generation.

Monitor data, analyze reports and track specific activity to ensure records are synchronized. Acts to resolve all issues and discrepancies.

Support other team members by providing cover when required.

Provide Operation support (Training, Confirmations etc.)

Ensure compliance with data privacy.

Support or deliver other activities and special projects as directed by the workstream MDM Domain Lead or MDM Sr. Specialist

Identify areas for data quality improvements, resolve data quality problems by providing support through the appropriate choice of error detection and data cleansing and correction, process control and improvement, or process design strategies collaborating with subject matter experts (SMEs) and data stewards to meet customer requirements while adhering to published data standards.

Provide transactional support to employees working in the StS space or using StS services, including in the regional Business Service Centers (BSC)

Resolve global transactional issues and deviations as needed and address process performance Anomalies.

Assure root cause analysis of errors and non-compliant items are being performed and corrective actions are being implemented.

Ensure all GBS Global Documentation is aligned to the process structure and design, is up to date, complete and relevant, including SOX controls.

Collaborate with other Process Stewards (Procure to Pay/Settlement, Accounting to Reporting, Customer Master Data...) in all our Company divisions to ensure continuity and alignment across global end-to-end processes.

Support Company merger and divestitures efforts as needed from a Vendor Master Data existing supplier review.

Perform mass data uploads required and ensure the accuracy and compliance of large data sets.

Compliance, Communication & Training

Involved in the development and documentation of processes with other functional data owners.

Support the development of StS content to ensure accurate communication and standard training.

Help educate and support our Company employees on the StS process and tools.

Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity.

Support the rollout and enhancements of Master Data Platforms.

Work closely with the STS/business /IT to ensure alignment of master data rules and the operations of the application meet all requirements.

Education & Experience

Bachelor's degree in business, Accounting or Finance or related fields preferred

Minimum of two (2) years' relevant work experience.

Knowledge of VMD platforms required.

Broad understanding and knowledge of applicable business processes including end-to-end process use of data and lifecycle of data (creation to use to inactivation).

Fluency oral and written communication in English required

Teamwork and collaborative focus, customer service oriented.

Ability to function in a high-volume setting with tight deadlines.

Attention to details and accuracy focus.

Good analytical and problem-solving skills.

Knowledge of SAP required

Preferred Skills

Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Good communication skills and ability to manage stakeholders' requests in an efficient and assertive manner with global stakeholders.

Positive, engaging disposition with high personal integrity, credibility, and energy.

Business level of Spanish / Portuguese / Japanese / Arabic TBC/ language (both written and spoken) Preferred.

Strong communication and interpersonal skills that are effective with various cultures.

SAP Experience preferred.

Intermediate to Advanced PC skills (MS Excel, Word, PowerPoint) .

Ability to operate independently and remain focused through change or uncertainty.

Possess a high degree of integrity and personal ethics in implementing corporate policies and procedures.

Strong customer service and collaboration mind-set

Willingness to attend or conduct remote meetings during off hours (less than 5% of the time)

Physical Position Requirements

Location of role : Malaysia

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

09/25/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Job Posting End Date:09/25/2024

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R301610