Executive Personal Assistant to The Director

1 month ago

Boulevard Petaling Jaya Selangor Malaysia Zanish Group Sdn Bhd Full time

Task Execution:
Efficiently manage and execute a variety of tasks delegated by the Director, ensuring they are completed accurately and on time

Meeting Representation:
Attend meetings on behalf of the Director, taking detailed notes, and ensuring follow-up on key action items


Communication:
Keep in touch with team members and partners, ensuring everyone stays informed

Schedule Coordination:
Manage the Director's calendar, including appointments and travel plans, which may involve international travel

Stakeholder Engagement:
Proactively follow up with internal and external stakeholders to ensure progress on tasks and projects

Schedule Management:
Maintain and organize the Director's calendar, including scheduling appointments, meetings, and travel arrangements
Bilingual

Communication:
Serve as the primary liaison between the Director and various business units, ensuring clear and professional communication in both English and Mandarin

Project Coordination:
Assist in coordinating and managing projects to ensure timely and successful completion

Administrative Support:
Provide high-level administrative support, including drafting correspondence, preparing reports, and managing documentation in both languages

General Administrative support:
Handle incoming and outgoing communications, including emails, phone calls, and mail.
Prepare and edit documents, presentations, and spreadsheets.
Organize and maintain files, records, and databases.
Plan and coordinate meetings, and events.
Conduct research and compile data for reports and presentations.
Provide personal assistance to the Director, such as managing personal appointments and errands as needed.

The Executive Personal Assistant will be a key asset to the Director, providing comprehensive support and ensuring efficient management of daily tasks.

This role demands exceptional organizational skills, bilingual proficiency in English and Mandarin, and the ability to act on the Director's behalf, ensuring all business activities are completed as scheduled and to the highest standards.


Experience:
A minimum of 5 years experience as an Executive Assistant or in a similar role supporting senior executives

Education:
Bachelor's degree in Business Administration, Management, or a related field preferred

Language Proficiency:
Professional proficiency in speaking, writing, and reading both English and Mandarin

Skills:
Exceptional organizational and time management abilities.
Strong communication and interpersonal skills.
Proficiency in MS Office Suite and other relevant software.
Ability to handle confidential information with the utmost discretion.
Strong problem-solving skills and the ability to work independently.
Demonstrated ability to multitask and prioritize in a fast-paced environment.

Professional Growth:
Be part of a company that values your development and offers opportunities for career advancement

Innovative Culture:
Work in a dynamic environment that fosters innovation and excellence

Collaborative Team:
Join a supportive team that values collaboration and diverse perspectives.

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