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Project Specialist I
1 month ago
Project Coordinator role involves managing project initiation, execution, and closure, ensuring timely completion, and maintaining project documentation.
Key Responsibilities:
- Set up project tools and templates according to SOPs and work instructions.
- Coordinate project-specific training in LMS.
- Assist in creating an initial project schedule and resource plan.
- Draft a project management plan, including coordinated planning of project activities.
- Responsible for reporting, analysis, and issue highlighting for the project team.
- Maintain project schedule and resource changes.
- Prepare portions of monthly management and dashboard reports.
- Update and maintain project tracking databases.
- Organize correspondence for project management.
- Manage project document storage.
- Update the project plan as needed and collaborate with the project lead.
Project Meetings:
- Support preparation of required information for project meetings.
- Report owned responsibilities during meeting attendance.
- Track and follow-up on action items.
- Distribute agendas and minutes of internal and client meetings.
- Promote communication among team members.
Project Financial Management:
- Collate monthly project financial metrics.
- Review TIME reports against allocated/budgeted time.
- Review and process pass-through cost invoices.
- Interact with independent consultants to collect timesheets and process invoices.
Project Closure Management:
- Collaborate with the project lead on ensuring documents are archived and final work is handed over.
- Closes all project systems and interfaces upon project end.
Key Competencies:
- Project Planning: Beginner
- Project Execution: Beginner
- Project Fulfillment: Beginner
- Financial Acumen: Beginner
- Risk Management: Beginner
- Quality Focus: Beginner
- Influencing and Leading Teams: Beginner
- Communication: Basic
- Accountability: Basic
- Emotional Intelligence: Beginner
- Customer Focused Leadership: Beginner
- Decision Making: Basic
- Technical Knowledge: Beginner
Proficiency Levels:
- Superior - notable strength, possessing a special talent, and viewed as being better than most.
- Advanced - mature understanding of the competency and excellent ability to apply the competency.
- Proficient - robust understanding of the competency and solid acquisition of the skills required.
- Basic - understanding of the competency and has acquired the fundamental skills.
- Beginner - limited or no understanding of the competency.
Knowledge and Experience:
- Initial years of experience in a similar role preferred.
- Extensive working knowledge of the English language.
Education:
- Bachelor's degree in a science-related field, with an advanced degree desirable.
- PMP or equivalent desirable.