Project Specialist I

2 weeks ago

Subang Jaya, Selangor, Malaysia Parexel Full time

Project Coordinator role involves managing project initiation, execution, and closure, ensuring timely completion, and maintaining project documentation.

Key Responsibilities:

  • Set up project tools and templates according to SOPs and work instructions.
  • Coordinate project-specific training in LMS.
  • Assist in creating an initial project schedule and resource plan.
  • Draft a project management plan, including coordinated planning of project activities.
  • Responsible for reporting, analysis, and issue highlighting for the project team.
  • Maintain project schedule and resource changes.
  • Prepare portions of monthly management and dashboard reports.
  • Update and maintain project tracking databases.
  • Organize correspondence for project management.
  • Manage project document storage.
  • Update the project plan as needed and collaborate with the project lead.

Project Meetings:

  • Support preparation of required information for project meetings.
  • Report owned responsibilities during meeting attendance.
  • Track and follow-up on action items.
  • Distribute agendas and minutes of internal and client meetings.
  • Promote communication among team members.

Project Financial Management:

  • Collate monthly project financial metrics.
  • Review TIME reports against allocated/budgeted time.
  • Review and process pass-through cost invoices.
  • Interact with independent consultants to collect timesheets and process invoices.

Project Closure Management:

  • Collaborate with the project lead on ensuring documents are archived and final work is handed over.
  • Closes all project systems and interfaces upon project end.

Key Competencies:

  • Project Planning: Beginner
  • Project Execution: Beginner
  • Project Fulfillment: Beginner
  • Financial Acumen: Beginner
  • Risk Management: Beginner
  • Quality Focus: Beginner
  • Influencing and Leading Teams: Beginner
  • Communication: Basic
  • Accountability: Basic
  • Emotional Intelligence: Beginner
  • Customer Focused Leadership: Beginner
  • Decision Making: Basic
  • Technical Knowledge: Beginner

Proficiency Levels:

  • Superior - notable strength, possessing a special talent, and viewed as being better than most.
  • Advanced - mature understanding of the competency and excellent ability to apply the competency.
  • Proficient - robust understanding of the competency and solid acquisition of the skills required.
  • Basic - understanding of the competency and has acquired the fundamental skills.
  • Beginner - limited or no understanding of the competency.

Knowledge and Experience:

  • Initial years of experience in a similar role preferred.
  • Extensive working knowledge of the English language.

Education:

  • Bachelor's degree in a science-related field, with an advanced degree desirable.
  • PMP or equivalent desirable.

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