Executive Assistant, Enterprise Supply Chain

4 days ago

Petaling Jaya, Selangor, Malaysia Kimberly Clark Full time

Executive Assistant, Enterprise Supply Chain

Job Description

Your Job

You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you'll help us deliver better care for billions of people around the world. It starts with YOU.

Role Overview & Primary Accountabilities:

Executive Assistants at Kimberly-Clark manage access to the executive(s), maintain and modify the executive(s)' schedule, and ensure the executive(s) are made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the executive(s), additional team members, and other visiting executives if needed. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

Key Responsibilities

  • Provides a high level of executive administrative skills and support to executive(s), handles confidential business matters and works independently on special assignments. This individual maintains smooth operation of the office administration responsibilities and operates independently in absence of the executive(s). Alerts, assists and advises the executive(s) of any problems arising during their absence.

  • Manages the executive(s)' calendars, responding to requests for time and rescheduling when necessary. Makes appointments (internal / external), domestic and international travel visa arrangements, assembles packets of information and prepares materials including itineraries.

  • Prepares for department, staff and other meetings and ensures follow through of logistics where required such as creating agendas, preparing any meeting materials and/or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and managing the budget for these meetings and/or conferences.

  • Drafts non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for executive(s)' endorsement or signature. This may require familiarity with commonly used business and technical expressions used by assigned function.

  • Manages and submits expense claims, medical insurance claims and follows through of action plans. This may require familiarity with the internal systems, applications and policies in order to process claims accurately and as per policy. May require reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.

  • Ensures Corporate Compliance Policy, Safety and Security Policy are adhered to at all times.

  • Any other support and admin assistance as well as partnering with other Executive Assistants in sharing best practices and coordination of calendars.

About Us

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. Kimberly-Clark Professional. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn't exist without talented professionals, like you.

At Kimberly-Clark, you'll be part of the best team committed to driving innovation, growth, and impact. We're founded on 151 years of market leadership, and we're always looking for new and better ways to perform – so there's your open door of opportunity. It's all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you'll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

  • 5+ years or more administrative support in a corporate environment, supporting executives/Directors.

  • Experience arranging travel (domestic & international), meetings, catering, and general office organization.

  • Ability to multi-task in a fast-paced environment and manage tight calendars while setting up and managing meetings across different time zones.

  • Proficient in Microsoft Office and admin functions with adequate business knowledge and experience.

  • Strong written and oral communication skills.

  • Preferably with a Private Secretarial Diploma or College diploma (tertiary education).

  • Candidates with proven track records will be considered as well.

  • Previous experience with SAP.

To Be Considered Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website.

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

No Relocation:

This role is available for local candidates already authorized to work in the role's country only. Kimberly-Clark will not provide relocation support for this role.

Primary Location Malaysia - Petaling Jaya Additional Locations Worker Type Employee Worker Sub-Type Regular Time Type Full time
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