Accounts Payable Senior Specialist

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Commerz Global Service Solutions Full time
Accounts Payable Senior Specialist (Japanese Speaker)

3 days ago Be among the first 25 applicants

Direct message the job poster from Commerz Global Service Solutions

The role is part of the Expense Management / Accounts Payable team of the entity, ensuring that invoices are paid timely and entries are booked correctly. At the same time being responsible that the Commerzbank global payment processes and policies are adhered to meticulously. The payment process is performed for all serviced entities and may include Commerz Global Service Solutions itself.

  • Ensure that expenses are allocated to the correct cost center upon payment of invoices
  • Take an important role in the month-end process by passing accounting entries as needed
  • Guide junior staff in the team
  • Work closely with the Regional Head Office in Singapore as well as various stakeholders in the other services entities to ensure consistency in payment processes across the serviced entities
  • Work in Finance-related projects
  • Ability to work both independently to meet the expectations on invoice processing and alongside team members to meet the additional responsibilities. Good communication skills are required, both verbal and written, for interaction with key stakeholders such as other departments and internal / external auditors.

Key activities:

  • Be responsible for the quality, quantity, and timeliness of invoice processing for the serviced entities
  • Ensure all invoices are compliant with Commerzbank's policies and approval requirements before being paid
  • Work closely with the Regional Head Office, other departments/counterparts in the region on resolving disputes and ensure proper escalation process where necessary
  • Ensure all relevant reconciliation tasks are done in a timely manner and open questions are resolved
  • Drive changes to policies where needed
  • Prepare regular and ad hoc statistics and reports on expenses
  • Guide other Finance teams in the region on Expense Management processes and guide junior staff
  • Cooperate closely with other Finance areas to support achievement of overall process goals, e.g., provide input to budget and cost allocation processes as well as to numbers explain for legal entity expenses
  • Oversee the month-end bookings required for the entities, such as operating and bonus accruals, prepayments, and intercompany related items
  • Drive changes in Expense Management processes to further enhance efficiency
  • Take an active role in Finance projects as they arise

Formal education:

  • Bachelor's Degree holder

Specialist knowledge (work experience, further qualification):

  • Minimum 5 years experience in an Expense Management / Accounts Payable department
  • Experience with Financial Institutions beneficial
  • Organized and able to prioritize
  • Good attention to detail, accuracy, and being meticulous
  • Good analytical and problem-solving skills, good team player
  • Good communication skills both written and verbal
  • Process-oriented with ability to analyze and recommend/drive improvements
  • Service-oriented to key clients and stakeholders
  • Able to work with minimum supervision and under time pressure with tight deadlines
  • Proficient in MS Office applications
  • Language skills: English, Mandarin, and Japanese required

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Accounting/Auditing, Finance, and Administrative

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