Logistics & Admin Executive
2 weeks ago
- Issue purchase orders (PO) for spare parts and warranty parts to plant.
- Process PO for consumables to overseas suppliers.
- Monitor & follow up closely with suppliers and forwarders on incoming shipment.
- Ensure shipping documents for custom clearance are provided from suppliers and to forwarder without delay.
- Input goods receipt (GREN), invoices into system.
- Update incoming stock status into z drive for sales/service teams reviewing.
- Arrange transfer of consumables from KL warehouse to Penang & Johor warehouse based on sales engineers' forecast.
- Ensure sufficient consumables stocks are stored in third party warehouses.
- Process customers' orders: Issue delivery orders, invoices and arrange delivery of goods to customers.
- Email daily customers' delivery orders and invoices to third party warehouses (KL, PG & JB) for deliveries arrangement.
- Coordinate and liaise with Sg, head office logistic division for purchasing of chiller, transformer, stabilizer etc.
- Arrange, reconcile monthly and yearly stock take for warehouses.
- Assist GFMS, Sg logistics to arrange mover / transporter for Malaysia customers' new machine arrival.
- Coordinate with service division on arranging of spare parts return to plant and ensure credit notes are provided.
- Issue PO / Proforma Invoices (for custom clearance purposes) through "Access System" for goods delivered to overseas suppliers/customers.
- Input credit notes received from plant on refund of warranty parts and parts returned into system.
- Assist on input customers' receipt into systems.
- Support service team on issuing picking note, delivery note etc during absence of staff.
- Assist on booking of air ticket and hotel for engineers when requested.
- Pantry and stationery replenishment.
- Email monthly statement of account to customers.
- Scan and save soft copy of customers' invoices and purchase invoices to shared drive.
- Requires hard copy filing.
Education & Skills:
- Minimum SPM.
- Good level of MS office skills.
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