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Administration Executive

1 month ago

Shah Alam, Selangor, Malaysia ACE EdVenture Group Full time

The Administrative Executive supports the day-to-day sales operations at the ACE EdVenture schools.

Duties and Responsibilities

  • Ensuring sales materials are readily available at all times.
  • Ensuring incoming leads (CRM/Calls/Emails) are attended to and assigned by Sales Assistant Manager or Sales Manager.
  • Assisting Ace Consultants in creating pro-forma invoices.
  • Arranging for assessments.
  • Arranging with students undertaking the assessment.
  • Communicating with teachers in charge of marking the papers.
  • Updating teacher marking paper's list.
  • Arranging for trial classes.
  • Communicating with admin to determine classes for trial.
  • Communicating with teachers to receive feedback on students.
  • Ensuring complete documentation and payment from parents before submitting to relevant departments for registration confirmation.
  • Communicating with parents to retrieve documents and payments.
  • Communicating with Ace consultants and admin to ensure all relevant documents are complete.
  • Communicating with the finance department to ensure that payment has been received.
  • Ensuring that the workflow and scope within the Sales Department and between other departments are adhered to.
  • Ensuring that necessary information is passed on to parents for a smoother schooling process.
  • Communicating with admin to ensure relevant information has been passed on to new parents before students' first day of class.
  • Communicating with admin to ensure that the onboarding process is coordinated.
  • Anticipating and identifying opportunities to innovate/optimise/automate processes.

Requirements and Skills

  • Knowledge of using software like Microsoft Word and Excel.
  • Interpersonal and communication skills.
  • Accuracy of information and attention to detail.
  • Good organisational skills.
  • Emotional intelligence and management.
  • Ability to collaborate with all levels of people in the organisation.
  • Maintaining confidentiality with students' information.
Company Overview

We are ACE EdVenture, developing the next generation of leaders to have Real-World Value Now We have one mission that unites both staff and students: setting the standard in keeping with the speed of change in the world. With about 370 members of staff across three campuses, we have a vibrant and innovative community and are always on the lookout for talented individuals who share our values. We are growing and evolving, but we can only do this with the help of our staff and students. We work together to create a culture and education ecosystem that unleashes the students' greatness. We welcome you to join us as part of the globally recognised International Schools team.

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