Legal & Admin Executive
2 weeks ago
Responsibilities:
- To vet, amend and draft the legal documents including but not limited to the agreements and contracts.
- To analyse the legal issues and advise the best action and the consequences of the action taken.
- Engage with the external lawyers for the litigation actions to settle the legal disputes.
- Draft the company policy including but not limited to the employment handbook.
- Conduct research for any matters related to legal and compliance.
- Issue letters of demand to the clients with outstanding payments.
Insurance Matter:
- Submit insurance claims for damages to customers' goods during transportation.
- Review insurance coverage and ensure that the sums insured are adequate during policy renewals.
Secretarial Matters:
- Engage with the company secretary for secretarial matters including preparation of director resolution, annual returns, beneficial ownership report and any related documents.
Compliance Matters:
- Conduct compliance risk meetings and propose countermeasures to address risks. Submit quarterly report to Japan HQ office.
- Assist in internal audits to ensure ISO compliance.
- Ensure timely renewal of agreements and licenses, such as the Personal Data Protection (PDP) license.
Administration Matters:
- Provide administrative support to the HR and other departments in drafting official letters.
- Coordinate the ordering of business cards and manage other office supplies.
Requirements:
- 1 - 2 years relevant experience in legal and administrative functions.
- Fresh graduates or junior level are most welcome.
- Bachelor's degree in Law.
- Proficient in both English and Bahasa Melayu, with strong communication and drafting skills.
- Strong attention to detail and the ability to manage multiple tasks efficiently.
- Experience in handling insurance claims will be an added advantage.
- Ability to work independently and work in a team.
- Willing to learn.
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