Clerk, Document Controller

3 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia FGV Holdings Full time

Clerk, Document Controller page is loaded

Clerk, Document Controller

Apply locations Kuala Lumpur time type Full time posted on Posted Yesterday job requisition id R-000001521

FGV Holdings Berhad is Malaysia's leading global agri-business and the world's largest producer of Crude Palm Oil (CPO). FGV's operations stretch across more than 10 countries in Asia, the Middle East, North America and Europe, and are focused on three main business sectors namely Plantation Sector, Logistics & Support Business (LSB) Sector and Sugar Sector. FGV is the world's third biggest oil palm plantation operator, has the world's largest bulking and storage facilities for vegetable oil and is Malaysia's top refined sugar producer.

In line with our business expansion, we would like to invite qualified candidates to fill the following position at FGV Transport Services Sdn Bhd:

Job Description

  1. Document Management & Control
    • Maintain and update ISO & certification-related documents.
    • Organize and file physical and digital records systematically.
    • Ensure documents are properly indexed and easily retrievable.
    • Ensure proper document version control to prevent discrepancies in compliance records.
    • Maintain confidentiality and ensure the security of all compliance documents.
    • Backup and store documents securely to prevent data loss.
  2. Compliance & Standardization
    • Ensure compliance with company policies and ISO standards.
    • Assist in updating Standard Operating Procedures (SOPs) as per ISO requirements.
    • Monitor regulatory activities to ensure compliance and in line with records and document.
  3. Version Control
    • Track and manage document versions to ensure the most current information is available.
    • Review and update documents for maintenance and quality control. Coordinate and communicate with Document Coordinator at sites accordingly.
  4. Audit & Reporting Support
    • Prepare documents required for internal and external audits.
    • Assist in tracking non-conformities and corrective actions.
  5. Coordination & Communication
    • Monitor document review schedules and coordinate with respective personnel for updates and approvals.
  6. Document Administration (Standard & Compliance)
    • Liaise with various departments to collect, distribute necessary documents, and to facilitate the document control process.

Provide administrative support to the Standard & Compliance Department.

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