Event Project Manager

7 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia INCUBASE Arena MY Full time

This job is an Event Project Manager at Incubase Studio. You might like this job because you'll oversee exciting exhibitions, liaise with licensors, and work with creative teams to bring projects to life while staying on budget and schedule.

As an Event Project Manager at Incubase Studio, you will play a pivotal role in managing the end-to-end execution of exhibitions and events. You will collaborate closely with licensors, internal teams, and external vendors to ensure projects are delivered on time, within budget, and aligned with IP themes.

Key Responsibilities (Job Scope):

Project Planning & Execution:
  • Develop and manage detailed project plans, including timelines, budgets, and resource allocation.
  • Oversee the design, build, and costing phases of exhibitions and events in collaboration with the Creative Team and Operations Team.
Licensor Relations:
  • Act as the primary liaison between Incubase Studio and licensors, ensuring alignment on project goals, approvals, and deliverables.
  • Manage licensor expectations and maintain strong, professional relationships.
Cross-Functional Collaboration:
  • Work with the Creative Team on exhibition layouts, floor plans, and event branding.
  • Coordinate with the Operations Team to ensure smooth logistics, part-timer management, and on-site execution.
  • Collaborate with the Marketing Team to align event marketing strategies with project goals.
Quality Control & Delivery:
  • Ensure all project deliverables meet company and licensor expectations.
  • Conduct post-event evaluations to identify successes and areas for improvement.
Job Requirements
  • Bachelor's degree in Project Management, Event Management, or a related field.
  • 3-5 years of experience in event or project management, preferably in exhibitions or IP-driven projects.
  • Strong organizational, communication, and problem-solving skills.
  • Ability to manage multiple projects simultaneously and meet tight deadlines.
  • Work both independently and collaboratively, adhering to client briefs and delivering engaging solutions.
  • Responsible, detail-oriented, and proactive.
  • Enthusiasm for anime, Japanese pop culture and international films is a plus point.
Skills
  • Microsoft Office
  • Microsoft Project
  • Canva (Software)
Company Benefits
  • Career Progressions: We provide employees with well-defined career progression paths that allow them to grow within their roles and expand their skillsets.
  • Teamwork culture: Encouraging transparency, active listening, and open dialogue among team members allows for the free exchange of ideas, feedback, and solutions.
  • Impactful Collaborations: We partner with local and international brands to create captivating experiences that inspire and engage.
  • Global Exposure: Employees gain invaluable experience in navigating different regulatory landscapes, business norms, and consumer preferences.

Recognizing the importance of work-life balance.

At INCUBASE Studio, imaginations are conceived into reality. We curate the most exciting immersive experiences to celebrate and connect fandoms worldwide. Through partnerships with iconic anime characters and movie studios, we bring the most captivating stories and characters to life. Based in the vibrant city of Hong Kong, we are pioneers in delivering top-notch themed experiences worldwide.

Our vision is to be SEA's most personalised talent ecosystem; elevating human progress by helping careers and companies grow.

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