Event Project Coordinator

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia INCUBASE Arena MY Full time

This role revolves around overseeing the execution of exhibitions and events at INCUBASE Arena MY. As an Event Project Manager, you will be responsible for collaborating with licensors, internal teams, and external vendors to ensure that projects are delivered on time and aligned with IP themes.

Key Responsibilities:
  • Develop detailed project plans, including timelines and resource allocation.
  • Oversee exhibition design, build, and costing phases in collaboration with Creative Teams.

Licensor Relations: Act as the primary liaison between INCUBASE Arena MY and licensors, ensuring alignment on project goals, approvals, and deliverables. Manage licensor expectations and maintain strong professional relationships.

Cross-Functional Collaboration:
  • Work with Creative Teams on exhibition layouts, floor plans, and event branding.
  • Coordinate with Operations Teams to ensure smooth logistics and on-site execution.
  • Collaborate with Marketing Teams to align event marketing strategies with project goals.
Quality Control & Delivery:
  • Ensure all project deliverables meet company expectations.
  • Conduct post-event evaluations to identify successes and areas for improvement.
Requirements:
  • Bachelor's degree in Project Management or a related field.
  • 3-5 years of experience in event or project management, preferably in exhibitions or IP-driven projects.
  • Strong organizational, communication, and problem-solving skills.


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