Executive, Administration
4 days ago
The Administrator is to provide administrative support to help run the office smoothly.
Job Responsibilities:
- Maintaining the station directory
- Renewal of office license
- Coordinate with station manager / HR & staff to arrange for all relevant station activities
- Manage the inventory level for coffee machine, stationeries & office related items
- Maintaining office by controlling the house rule
- Submit claim report by email and hardcopy to IIB-Khazanah quarterly
- Schedule a service maintenance for Fire Extinguisher/utilities/pest control/water filter and so on.
- Issue duty cheque DDLS to customs and send daily report to FICO
- Manage petty cash claim and reimbursement
- Uploading COD invoice into GSConnect and maintain the Masterlist Data
- Received and reconcile monthly COD outstanding report
- Create urgent payment for AFR/OFR
- Maintaining the office from any hazard and risk
- Controlling the office security by managing the keys for each room and door
- Schedule monthly branch meeting
- Send monthly office printing report / Log ticket on faulty printer
- Liaise between IT & staff on any faulty IT equipment & peripherals such as monitors, desktops, laptops and so on.
- Assist IT on new/additional/replacement IT equipment to staff (New join / existing)
We are expecting the incumbent to meet these requirements:
- At least Diploma in any field.
- With 2-3 years' experience in office administration.
- Excellent time management skills and the ability to prioritize work.
- Additional skillsets required: detail-oriented, problem-solving skills, and excellent communication skills (both written and verbal).
- Able to work in a fast-paced and challenging environment.
- Proficiency in Microsoft Office (Word, Excel & PowerPoint)
- This position is located in Medini Iskandar, Johor.
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