Site Administration Leader

7 days ago

Bayan Lepas, Penang, Malaysia Celestica Full time

Add expected salary to your profile for insights.

Performs tasks such as, but not limited to, the following:

  • Enforce site administration policies and procedures including providing input into annual plans and policies; may contribute to policy development; providing interpretation of site policies and guidelines; performing work within established professional standards and practices to meet the goals of the site administration; gathering information for administrative procedures and company guidelines; creating forms/checklists and procedures to promote efficiency and consistent operations of site; preparing correspondence, agendas and presentation graphics; creates and maintains office files and databases.
  • Manage reception per business needs including monitoring access process of visitors/vendors, informing security procedures, as well as acting upon non-compliance.
  • Execute site administration related Purchase Requisition processes including raising vendor set up, sourcing and purchase request; and following-up to ensure Purchase Order is processed by relevant party; tracking orders to ensure timely delivery, reviewing the quality of purchased products, delivery information and invoices; performing Goods Receipt promptly and update tracker.
  • Manage site materials consumption including inventory level control of site related supplies to ensure no supply shortage.
  • Act as information resource in routine and unusual situations including interacting directly with peer groups; engaging in routine exchanges of information; interactions with external contacts such as liaison with building management/vendors on matters pertaining to facilities, follow up until issues are resolved; supervising service provider's janitor to ensure office environment cleanliness and always tour ready.
  • Manage site safety and health including patrolling premises to maintain a safe and secure environment, notify relevant parties of any security breaches; take actions on emergency situations.
  • Monitor site facilities maintenance/servicing processes including initiating contracts renewal process; on time maintenance/servicing per schedule; maintain servicing tracker and record retention.
  • Support on or off site events (meetings, luncheons etc.) to share best practices and promote teamwork including facilities and logistics arrangement; develops and distributes agendas/schedules; schedules participants; caterer and gifts sourcing; gift/meal distribution etc.
  • Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
  • Knowledge of the applicable areas of Celestica business in which the incumbent is located.
  • Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
  • Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
  • Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
  • Ability to present a positive, professional image of the company to a wide variety of contacts.
  • Ability to efficiently organize, file and retrieve information relating to the site.
Typical Experience
  • Four to six years office administration relevant experience; security experience is an added advantage.
Typical Education
  • Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Malaysia?
  • What's your expected monthly basic salary?
  • Which of the following types of qualifications do you have?
  • Do you have previous invoicing experience?

Celestica (NYSE, TSX: CLS) enables the world's best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud.

Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.

Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

#J-18808-Ljbffr

  • Site Administration Leader

    7 days ago

    Bayan Lepas, Penang, Malaysia Celestica Full time

    About the RoleWe are seeking a skilled Site Administration Leader to join our team at Celestica. As a key member of our operations team, you will be responsible for managing site administration activities, ensuring smooth day-to-day operations, and providing administrative support to our employees.

  • Senior Facility Manager

    1 week ago

    Bayan Lepas, Penang, Malaysia A site company Full time

    Position level: Senior Manager/ Entry level DirectorIndustry: ManufacturingThe Facilities Engineering leader will lead and oversee all aspects of facilities management,engineering operations, and infrastructure development for a state-of-the-art electronics manufacturing site. The role involves ensuring the facility's safety, efficiency, sustainability, and...

  • Continuous Improvement Leader

    4 days ago

    Bayan Lepas, Penang, Malaysia Plexus Corp. Full time

    Purpose Statement: The Continuous Improvement Leader I, reporting to the Site OpEx Manager (or assigned by the Site OpEx MGR) will support deployment of the roadmap for the Plexus' Operational Excellence Strategy in their site supporting continuous improvement projects using the DMAIC, A3 or Kaizen methodologies.Key Job AccountabilitiesSupport Operational...

  • Technical Process Leader

    2 days ago

    Bayan Lepas, Penang, Malaysia Plexus Corp. Full time

    Job Title: Technical Process LeaderDescription:The Technical Process Leader at Plexus Corp. will be responsible for providing technical leadership to site operations, establishing a technology roadmap, and collaborating with corporate and regional technical teams to achieve lower costs and higher manufacturing returns.Main Responsibilities:Establish a...

  • Facility Safety and Security Leader

    23 hours ago

    Bayan Lepas, Penang, Malaysia Plexus Corp. Full time

    About the Role: As a Regional Security Oversight Specialist at Plexus Corp., you will play a vital part in ensuring that our organization maintains a safe and secure working environment. This position requires a unique blend of security expertise and leadership skills.Key Responsibilities:Develop and implement region-specific security policies and programs...

  • Program Administration Specialist

    4 days ago

    Bayan Lepas, Penang, Malaysia Plexus Corp. Full time

    **Job Summary**Plexus Corp. is seeking a skilled Program Administration Specialist to support our Program Managers with daily tactical and administrative activities.The successful candidate will be responsible for providing administrative assistance, preparing data analysis reports, and assisting with customer presentation materials.This role requires...

  • Administrative Coordinator

    2 days ago

    Bayan Lepas, Penang, Malaysia SWAROVSKI Full time

    About SwarovskiWe're a global leader in crystal-based products, driven by a passion for innovation and self-expression. Our brand is built on a legacy of excellence, craftsmanship, and dedication to quality. We're committed to creating a workplace where everyone feels valued, respected, and connected, and we're always looking for talented individuals who...

  • Site Coordinator

    3 days ago

    Bayan Lepas, Penang, Malaysia Asia Recruit Full time

    Specialization: CLERICAL OR ADMINISTRATIVE SUPPORTJob description:Summary:This position acts as the key liaison between customer, management and on-site assigned service personnel regarding installation, maintenance, repair, testing and/or customer training issues. This is a non-exempt position with high accountability for corporate image, integrity, and...

  • Executive Administrative Assistant

    2 days ago

    Bayan Lepas, Penang, Malaysia SWAROVSKI Full time

    About SwarovskiWe are a global leader in crystal-based products, known for our impeccable quality and craftsmanship. Our brand celebrates individuality and self-expression, and we're committed to creating a workplace where everyone feels valued, respected, and connected.Job DescriptionProvide exceptional administrative support as the first point of contact...

  • Customer Service Team Leader

    2 weeks ago

    Bayan Lepas, Penang, Malaysia Tollgroup Full time

    Customer Service Team Leader (Shift Rotation)Apply locations: Bayan LepasTime type: Full timePosted on: Posted 2 Days AgoJob requisition ID: R000070416About Toll GroupAt Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or...

  • Program Administrator

    1 week ago

    Bayan Lepas, Penang, Malaysia Plexus Full time

    Add expected salary to your profile for insightsAbout the roleAs a Program Administrator / Senior (NPI) at Plexus Manufacturing Sdn Bhd, you will play a vital role in managing and coordinating the new product introduction (NPI) process. This full-time position is based in our modern facility in Bayan Lepas, Penang, where you will work closely with...

  • Corporate Security Policy Director

    23 hours ago

    Bayan Lepas, Penang, Malaysia Plexus Corp. Full time

    Overview: Plexus Corp. seeks an experienced Facility Safety and Security Leader to join our team. In this critical role, you will oversee the implementation and management of region-specific security policies and programs, ensuring alignment with corporate security philosophy and site minimum standards.Responsibilities:Implement and manage comprehensive...

  • Executive Assistant Manager

    7 days ago

    Bayan Lepas, Penang, Malaysia Celestica Full time

    Key ResponsibilitiesSite Administration: Manage site materials consumption, inventory level control of site related supplies, and ensure no supply shortage.Reception Management: Execute site administration related Purchase Requisition processes, monitor access process of visitors/vendors, inform security procedures, and act upon non-compliance.Facilities...

  • Corp account Manager

    2 weeks ago

    Bayan Lepas, Penang, Malaysia Kärcher Malaysia Full time

    Company DescriptionKÄRCHER is a global leader in cleaning technology with headquarters in Germany. The company offers a wide range of innovative cleaning solutions, including High-Pressure Cleaners, Specialty Vacuum Cleaners, and Floor Cleaners. KÄRCHER provides coordinated products, cleaning agents, accessories, consultation, and service to meet diverse...

  • Customer Service Team Leader

    1 week ago

    Bayan Lepas, Penang, Malaysia Toll Group Full time

    About Toll GroupAt Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets,...

  • Administrative Operations Director

    7 days ago

    Bayan Lepas, Penang, Malaysia Celestica Full time

    Company OverviewCelestica is a global leader in design, manufacturing, hardware platform, and supply chain solutions. We bring global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to...

  • Project Administration Professional

    2 days ago

    Bayan Lepas, Penang, Malaysia Gamuda Group Full time

    **Our Team**We are a dynamic team of professionals dedicated to delivering high-quality projects. We are seeking a skilled Quantity Surveyor to join our team in Bayan Lepas.Job OverviewThe successful candidate will assist in pre- and post-contract activities, including preparation of tender documents, measurements, and procurement processes.Main...

  • Executive Management Leader

    2 days ago

    Bayan Lepas, Penang, Malaysia B. Braun Melsungen AG Full time

    As a key member of our team, you will play a vital role in driving commercial success and ensuring the highest standards of housekeeping services at B. Braun Melsungen AG.Your primary responsibilities will include supporting the commercial manager in cost management functions, improving departmental processes, coordinating specialized cleaning tasks,...

  • Talent Management Leader

    7 days ago

    Bayan Lepas, Penang, Malaysia Jabil Full time

    Job DescriptionJabil is seeking a highly skilled and experienced Human Resources professional to join our team.The successful candidate will provide leadership in the facilitation of strategies and initiatives to ensure that human resources activities are in alignment with corporate objectives.The ideal candidate will have a strong understanding of global...

  • Regional Security Oversight Specialist

    23 hours ago

    Bayan Lepas, Penang, Malaysia Plexus Corp. Full time

    Job Description Summary: We seek an experienced Security Program Manager to join our team at Plexus Corp. In this critical role, you will oversee the implementation and management of region-specific security policies and programs, ensuring alignment with corporate security philosophy and site minimum standards.Responsibilities:Implement and manage...