Executive Assistant to Director

3 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Weidun Energy Malaysia Sdn Bhd Full time

This job is to support the Director with administrative tasks like managing schedules, coordinating meetings, and assisting with projects. You might like this job because it offers a variety of responsibilities and requires flexibility.

RM 4500 - RM 6000

Full-Time

Job Description

To provide administrative and executive support to the Director, ensuring smooth day-to-day operations. Responsibilities include the following:

  1. Manage the Director's schedule, including appointments, meetings, and travel arrangements.
  2. Handle correspondence, emails, and phone calls on behalf of the Director.
  3. Prepare reports, presentations, and meeting minutes as required.
  4. Assist in organizing and coordinating internal and external meetings, events, and conferences.
  5. Liaise with internal departments, external stakeholders, and the China HQ office to ensure timely communication and follow-up.
  6. Assist the Director and project team in tracking and monitoring project timelines and deliverables.
  7. Conduct basic research and compile information for reports or presentations.
  8. Ensure confidentiality and discretion when handling sensitive information.
  9. Assist other department heads (HODs) with tasks or projects as assigned by the Director.
  10. Be flexible and responsive to urgent matters that may occasionally arise outside regular working hours.
  11. Undertake ad hoc tasks or special assignments as directed by the Director.
Job Requirements
  1. Bachelor's degree or diploma in Business Administration, Management, or a related field.
  2. A minimum of 5 years of experience in an executive or administrative support role.
  3. Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
  4. Strong organizational, multitasking, and time management skills.
  5. Excellent written and verbal communication skills in English, Bahasa Malaysia, and Mandarin (mandatory, to liaise with the China HQ office).
  6. Presentable and neat appearance, with a professional demeanour at all times.
  7. Possesses excellent manners, a polite attitude, and a professional approach to interactions with stakeholders at all levels.
  8. Highly trustworthy and capable of maintaining discretion and confidentiality when handling sensitive information.
  9. Detail-oriented, proactive, and capable of handling tasks independently.
  10. Ability to maintain professionalism and confidentiality at all times.
  11. Willingness to be responsive and available for occasional urgent matters outside working hours, as needed.
Skills
  • Time Management
  • Secretarial Experience
  • Business Presentations
  • Business Administration
  • Administrative Support
  • Scheduling
  • Client Confidentiality
  • Multitasking
Company BenefitsGlobal Exposure

Work closely with our China HQ and gain insights into large-scale renewable energy projects, building your international expertise.

Professional Development

Opportunities for continuous learning, including industry certifications and hands-on experience in cutting-edge renewable energy technologies.

A clear pathway for advancement within a dynamic and growing company, empowering you to achieve your professional aspirations.

Additional InfoCompany Activity

Last active - 1 hour ago

Experience Level

4 - 7 Years of Experience

Senior Executive

Job Specialisation

Business Development, Clerical, Administrative & Secretarial, General Project Management

Company ProfileWeidun Energy Malaysia Sdn Bhd

Our company is a Malaysian subsidiary of a leading renewable energy group headquartered in China, managing over 3GW of clean energy projects worldwide. Building on the extensive expertise and resources of our parent company, we are committed to driving renewable energy growth in Malaysia by focusing on the development, management, and operation of sustainable energy solutions, particularly solar power.

As part of a global network, we combine innovation, local insights, and a mission to contribute meaningfully to Malaysia's renewable energy targets. Join our team and be part of an organization dedicated to shaping a cleaner and greener energy future.

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