Executive Assistant to Business Director

5 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Ultima Markets Full time
Executive Assistant to Business Director

Company Overview:

Ultima Markets is a multi-asset trading platform with various global offerings to adapt to investors from all walks of life. Investors trading on our platform get access to 250+ CFD financial instruments, including Forex, Commodities, Indices and Shares.

You can visit our website: https://www.ultimamarkets.com/ to understand more about our company.

Key Responsibilities:

  • Administrative Support: manage the Director's schedule, correspondence, travel arrangements, and prepare essential documents.
  • Meeting Coordination: prepare agendas, record minutes, and ensure follow-up on action items.
  • Communication Liaison: act as a bridge between the Director and internal/external stakeholders, ensuring smooth communication.
  • Project Assistance: support planning, execution, and monitoring of projects, including tracking progress and deadlines.
  • Data and Reporting: maintain confidential records, analyze data, and prepare reports to assist decision-making.
  • Problem-Solving: anticipate the Director's needs and provide proactive solutions and recommendations.

Qualifications:

  • Bachelor's degree in Business Administration, secretarial, or a related field (preferred).
  • Proven experience as an executive or director assistant, company secretary, personal assistant or related roles.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills; Cantonese is an added advantage.
  • Proficiency in Microsoft Office Suite and scheduling tools.
  • Ability to handle confidential information with integrity.
  • A proactive, resourceful, and detail-oriented approach.
  • Willingness to travel overseas for business meetings.

Seniority Level: Mid-Senior level

Employment Type: Full-time

Job Function: Administrative

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