Executive Assistant to Business Director
5 days ago
Company Overview:
Ultima Markets is a multi-asset trading platform with various global offerings to adapt to investors from all walks of life. Investors trading on our platform get access to 250+ CFD financial instruments, including Forex, Commodities, Indices and Shares.
You can visit our website: https://www.ultimamarkets.com/ to understand more about our company.
Key Responsibilities:
- Administrative Support: manage the Director's schedule, correspondence, travel arrangements, and prepare essential documents.
- Meeting Coordination: prepare agendas, record minutes, and ensure follow-up on action items.
- Communication Liaison: act as a bridge between the Director and internal/external stakeholders, ensuring smooth communication.
- Project Assistance: support planning, execution, and monitoring of projects, including tracking progress and deadlines.
- Data and Reporting: maintain confidential records, analyze data, and prepare reports to assist decision-making.
- Problem-Solving: anticipate the Director's needs and provide proactive solutions and recommendations.
Qualifications:
- Bachelor's degree in Business Administration, secretarial, or a related field (preferred).
- Proven experience as an executive or director assistant, company secretary, personal assistant or related roles.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills; Cantonese is an added advantage.
- Proficiency in Microsoft Office Suite and scheduling tools.
- Ability to handle confidential information with integrity.
- A proactive, resourceful, and detail-oriented approach.
- Willingness to travel overseas for business meetings.
Seniority Level: Mid-Senior level
Employment Type: Full-time
Job Function: Administrative
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