Technical Assistant

6 months ago


Kuala Lumpur, Malaysia PTTEP Full time

PTTEP Sarawak Oil Limited- Kuala Lumpur, Malaysia, 50088**1. KEY OBJECTIVES**:

- Provision of Engineering document preparation, document management, technical assistance, administrative and general support to project team.
- Focal point of project’s document management during Project execution until handover to Operation on Electronic Document Management System (EDMS) administration.

**2. PRINCIPAL ACCOUNTABILITIES**:

- Provide technical support to all disciplines in the project team as may be requested e.g. generating any spreadsheet/database, register any project information, prepare TOR or Engineering dossier for particular workshop, etc.
- Scheduling and organizing the meeting, take minutes of meeting, etc.
- Supporting and maintaining data management and data processing. Manage document filing and retrieval system for reports, correspondences, logs, maps and figures.
- Provide advisory/training to Project team if any difficulty in using EDMS or any other software.
- Process documents in accordance with Company’s procedures and requirements in a timely, efficient and accurate manner.
- Ensure template of presentation/document/drawing utilize in the project align and update.
- Perform quality check (eg. revision number & description, document title and etc.) and validate authenticity of documents before uploading to EDMS.

**2.1 PRINCIPAL ACCOUNTABILITIES**:

- Ensure the correct information is timely distributed to the right people.
- Establish and maintain Master Document Registers in cooperation with Project Management Team, and contractors/vendors.
- Communicate with the Project Management Team and contractors/vendors on agreed milestones and systems on the handover and close-out of Project activity to ensure consistency in document control requirements.
- Support Project Services Manager in any special assignment may have during the execution of project.

**3. KEY AUTHORITIES**:

- Work, organize and execution within the boundaries of the Company’s regulation, Document Control Procedures and all its related procedures or as instructed by supervisor.
- As provided/assigned by Project Services Manager.

**4. WORKING RELATIONSHIP**:

- Coordinate with Project team members and other focal points in other relevant departments including to JV Partners and MPM.
- Contractors, Vendors and Consultants on Document Control related matters.

**5. QUALIFICATIONS AND EXPERIENCE**:

- Diploma or above in Secretarial or equivalent (basic degree/diploma, etc).
- Minimum 5 years document control related experience in oil and gas industry.
- Must have hands-on experience in Microsoft Office which includes Excel, Words, PowerPoint, Corel Draw and others.
- Have experience in Engineering or Construction project is preference.
- Good command of spoken and written English.
- Self-motivated and work with minimum supervision.
- Strong organization and coordinating skills.
- Willingness to learn and ability to work in a high-pressure environment.
- Service mind.

**CORE Competencies**:

Explorer - Eager to learn and seek for new challenges
Explorer - Open minded and adaptable
Innovation - Think out of the box
Integrity & Ethics - Do the right thing
Passion - Never give up with can do attitude
Passion - Put extra effort
Performance Excellence - Be decisive and accountable for own and team’s decision
Performance Excellence - Meet targets while ensuring quality and safety
Synergy - Collaborate well with others
Trust & Respect - Earn Trust and Trust Others
Passion - Never give up with can do attitude


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