Assistant Manager, Project Management

5 days ago

Kuala Lumpur, Malaysia AIA IT (M) Sdn Bhd Full time

Project Management
- Creates - and where appropriate, obtains relevant approvals - and manages in accordance to change governance, project products as under
- Takes overall responsibility for, and manages the delivery of project products, undertaking corrective action(s) where and when required
- Establishes the procedures relevant to the project - such as risk management, exception management, project monitoring and control, configuration management, and others
- Escalates deviations from agreed project tolerances to the Project Board
- Authorises commencement of work - internally and externally - within agreed project authority and tolerances
- Performs the Team Manager and Project Support role unless advised otherwise
- Implements and / or ensures compliance to change management strategies as required for the project, including strategies for quality, configuration management, communication etc.

Project Communications Management
- Creates and maintains the Project Stakeholder Management Strategy and Plan
- Leads project communications with internal and external project stakeholders
- Leads (and facilitates, where required) interactions with the Project Board and / or its members, as well as other key stakeholder groups
- Communicates the procedures relevant to the project - such as risk management, exception management, project monitoring and control, configuration management, and others - to project team and other interested stakeholder(s), e.g. vendors
- Manages the information flows between the directing and delivering levels of the project

Portfolio and / or Programme Coordination
- Provides inputs when required in managing strategic risks, assumptions, and issues at the Portfolio and / or Programme Management level
- Extends other form of support as required and within means, such as in facilitating benefits realisation etc.
- Meet Project Financials (Scope, Time & Cost)
- Meet audit and compliance requirements. No Critical / High / Medium audit findings.
- Knowledge sharing and skill development; and promote excellent work culture among associates.

**Internal (80%)**:

- Internal communication include communication within BUs, Group Office & Shared Services Partners.

**External (20%)**:

- Communication with Local / International IT vendors & Partners

**Education**:
Bachelor’s degree (S1) Degree in Technical / Information System / Other related educations

**Experience**:
Minimum 7 years’ experience in IT with at least 4 years in IT Project Management

**Certifications / licenses (are an advantage)**:

- Project Management certification (e.g. PMI, PRINCE2, Agile)
- Business certification (e.g. FLMI from LOMA)

**Special skills**:
1. Proven Software Development Life Cycle (Waterfall, Agile), PMO / Project Management experience and knowledge of project management
2. Understanding of the principles and frameworks of successful project management
3. Proven experience in providing service to internal stakeholders to achieve successful project outcomes
4. Understanding of SDLC & project delivery and acceptance processes within a fast-paced business environment
5. Experience on IT Operations and ITSM, ITIL
6. Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups & senior stakeholders.
7. Demonstrated capability for problem solving, decision making, sound judgment, assertiveness
8. Fluent Written and Verbal communication in English & Mandarin
AIA is the largest independent publicly listed pan-Asian life insurance group - with a presence in 16 markets across Asia-Pacific. For more than a century, AIA has strived to make a significant, positive impact for our customers and communities across Asia. As we look to the future, this commitment is reinforced by our Purpose: to help millions of people live Healthier, Longer, Better Lives. Our Purpose guides the decisions we make and the actions we take as an organization - empowering and enabling people to understand and manage their health, while meeting their long-term savings and protection needs.

In order to serve the technology needs of the entire AIA group of companies, we had established in 1994 a wholly owned technology services subsidiary in Guangzhou, China. Over the past 28 years, we have grown our headcount to more than 2,500 technology professionals and expanded our presence across China to Beijing, Guangzhou and Chengdu. We are extremely excited to most recently include Kuala Lumpur, Malaysia as our newest technology services centre which represents our first technology centre established outside of China.
Bachelor's or Equivalent

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