Purchasing Executive

4 weeks ago


Selangor, Malaysia Shizusan Pack System (M) Sdn. Bhd. Full time

**Responsibilities**:

- Develop and manage the Company’s procurement policies, end-to-end procedures, standards and strategies.
- Manage procurement which prepares purchase order with a goal of controlling cost, product quality, and vendor delivery.
- Works closely with key stakeholders to make informed decisions relative to economical procurements such as compile/Request product specifications, sources of product, quotations, analyse results and presents recommendations.
- Conducts supplier/warehouse visits, analyse delivery performance (e.g., Quality of goods) and publishes results internally.
- Identify new vendors to source best value considering price, availability, and logistic requirements.
- Liaise with operation manager and camp boss to ensure provision requisition is in line with project requirement as well as project budget.
- Assist internal and external parties with procurement related paperwork as necessary.
- Must ensure quality and safety standards are adhered to at all times, including chemical handling standards, halal/Islamic requirements.
- Review and monitor vessel ROB and POB status for purchase order requirements.
- Oversee and ensure that all invoices are correctly matched to PO and DO.
- Oversee and ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
- Maintaining accurate reports that include photos of each delivery for accurate bookkeeping as well as resolving any disputes regarding the items or supplier..
- Manage and verify all documentation in the shared folder for each loading, including the PO, Signed DO from camp boss, GRN, and Loading Report.
- Provide suggestions/feedbacks for the improvement of the execution of tasks and working instructions.
- Follow up on operational deliveries and mitigate contractual risks.
- Develop system of Vendor acceptance and audit, and maintain the Approved Vendor List
- Assist Management in ad hoc tasks to achieve goals in line with the Company’s vision and benefits, such as pricing analysis for tender purposes, ISO achievements, etc.

**Job Requirements**:

- Must have experience in managing offshore catering operations
- Excellent interpersonal and communication skills with a variety of people of all levels, good organizational and planning skills, strong negotiation and analysing skills, good business sense and budgeting skills.
- At least 2-4 years working experience with procurement.
- Independent, analytical and a persuasive negotiator.
- Strong skills in account management.
- Good interpersonal skills including the ability to express yourself well, articulate and persuasive, good teamwork skills, responsible and organized.


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