Project Admin

3 weeks ago

Subang Jaya, Malaysia VC ENGINEERING SDN. BHD. Full time

**KEY RESPONSIBILITIES**
- Organize and maintain a comprehensive database or filing system for technical documents, ensuring easy accessibility and version control.
- Ensure timely processing and recording of documents by consistently following up with relevant parties.
- Handle incoming and outgoing office correspondence, including project drawings and other relevant documents.
- Provide administrative support to the project team, facilitating efficient communication and workflow.
- Assist in preparing and processing all project claims, expenses, wages and payment related matters.
- Assist in handling transportation, accommodation and medical facilities for project teams for both domestic and international arrangement in a timely manner.
- Serve as a liaison between engineering teams, project managers, and other departments to facilitate information exchange and document coordination.
- Conduct quality checks on technical documents to verify accuracy, consistency, and adherence to established standards.
- Monitor and maintain records of project-related expenses and cost of accommodation, claims, medical, visa & travelling.
- Support HR in document preparations for new recruitments for projects.
- Support Procurement and Logistic in any project related matter, e.g., procurement documentation process, sending documents/parcels/items through courier etc.
- Perform other ad-hoc duties as assigned by the project manager to support project objectives.

**REQUIREMENTS**
- At least Advanced Diploma/Degree in any discipline.
- Minimum of 2 years working experience in project administrative/ document controller or any related field.
- Attention to detail with high degree of accuracy.
- Strong interpersonal, communication and writing skills.
- Good work ethic with positive team attitude.
- Self-motivated, self-learner and able to work under pressure and meet timelines.
- Willing to travel extensively and relocate as per project arrangement.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: From RM2,200.00 per month

Ability to commute/relocate:

- Subang Jaya: Reliably commute or willing to relocate with an employer-provided relocation package (required)

License/Certification:

- Driving License (required)

Willingness to travel:

- 100% (required)

Expected Start Date: 05/02/2024

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