Inventory Control

3 days ago

Kuala Lumpur, Malaysia Platform Hospitality Group Sdn. Bhd. Full time

**Safety and Security**
- Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury
- Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment
- Report unsafe work procedures, work related accidents, or other injuries immediately upon occurrence to manager/supervisor
- Follow policies and procedures for the safe operation and storage of tools, equipment, and machines
- Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters)
- Secure the receiving area and its contents, ensuring safekeeping of documents and merchandise

**Policies and Procedures**
- Maintain confidentiality of proprietary materials and information
- Protect the privacy and security of guests and co-workers
- Follow company and department core values, policies and procedures
- Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures
- Ensure uniform and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures
- Perform other job duties as requested by Supervisors

**Communication**
- Speak using clear, appropriate and professional language.
- Talk with and listen to other employees to effectively exchange information

**Working with Others**
- Support all co-workers and treat them with dignity and respect.
- Develop and maintain positive and productive working relationships with other employees and departments.
- Physical Tasks
- Reach overhead and below the knees, including bending, twisting, pulling, and stooping
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance
- Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination

**General Procurement**
- Receive, unload, and process deliveries and account for incoming freight based on approved market list
- Receive and stage merchandise by department, mark appropriately for placement in facility, and ensure the receiving department collects merchandise on timely basis
- Review the scheduled receipts for the day, based on purchase order acceptance and approved market list. Do not receive any item that not listed in the approved market list unless notified by Purchasing Department
- Verify quantity and condition of merchandise upon receipt against purchase order and decline damaged or poor-quality merchandise. Quantity variance against purchase order must not exceed 5% for food items, fish, meat and whole packaged food items
- Verify the quantity received against the purchase order and delivery note.
- Verify items purchased by weight on scales and discrepancies highlighted to supplier immediately
- Check the temperature of perishables, meat, etc
- Check the temperature of cooler truck and ensure its meet the requirement
- Ensure that items which are packed in ice and water are weighted without ice and water
- Check all the products for their manufactured and expiry date especially for canned foods, imported items and dairy products.
- Verify invoice details and documents accompanying the items as per local statutory requirements
- Notify procurement and work together with them and suppliers to resolve discrepancies between invoices and actual received merchandise
- Reconcile shipping invoices against purchase orders and receiving reports to ensure count accuracy, thereafter post to system by Goods Received Notes on daily basis and submit the invoice to Finance Department
- Troubleshoot vendor delivery issues and check/verify merchandise return process.
- Ensure that items are kept in a secured area until collected by the respective departments / stores
- Assist the department representative / user in verification of the quality of received items
- Report any shortages or rejections on a shortage or rejection report or modify the delivery note to accepted quantity and send to Purchasing Officer or Purchasing Manager
- Ensure all the invoices has been approved by respective outlets HOD
- Forward invoices with all supporting documents to Accounts Payable for payment processing
- Verify the quantity and the pictures of direct purchases by outlet/each department
- Perform stock issuing based on the time set by company
- Maintain detailed record of all goods and inventory management for store
- Maintain good housekeeping to ensure tidiness and cleanliness of store at all times
- Perform daily food costing report and submitted to management and HOD
- Perform inventory count for store and all outlets managed by Platform Hospitality Group monthly for closing purpose
- To perform any ad-hoc tasks assigned by the Direct Superior
- The Company shall have the right to transfer you to other departments/outlets, from one Company to another (subsidiary / affiliated / ass

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