Assistant Manager, Media Bill and Pay

2 months ago

Mutiara Damansara, Malaysia Sinergia Talents Sdn Bhd Full time

**Purpose of the role**:
To provide leadership and management of the Media Billing & Payable Team, responsible for recruitment, training & motivation and development needs of the team. This position is responsible in assisting the Media Billing & Payable Manager in leading and planning the finance operations for the Media Billing & Payable function. The individual is responsible for enforcing policies and procedures, as well as streamlining effective billing and payable processes across multiple Opcos. This position is highly visible and requires a strong leader with the ability to prioritize, plan, and direct the department. A proactive member of the Financial Operations management team.

**Media Payable**
- Responsible for monitoring and supervising the payables team ensuring the accurate matching and reconciliation of Media payable activity in order that the Media Owners are paid to contracted terms and or by the specific country industry deadlines.
- Management to a high standard of their own portfolio allocation of key media owner accounts.
- Ensure that Media Owner invoices and statements are fully reconciled to a consistently high standard.
- Reporting of Payable progress throughout the month to the Manager, particularly where the region adopts Pay when Paid, assisting with disbursement forecasts, month end Group AP, query reports and KPI reporting.
- Overseeing the accurate and timely reporting of Media Owner queries derived from account reconciliations and or escalations. Liaising with the applicable Opco contacts in order to resolve Media Owner queries quickly and efficiently.

**Media Billing**
- Regularly review and maintain on a central tracker report the inventory of all Opco Clients and their billable procedures and requirements.
- Oversee the timely and accurate media invoices for Client billing, working closely with the Account leads in the Opco.
- Ensure the matching of Client-specific supporting documentation of tear sheets is performed in line with the Client process.
- Ensure all media bills are submitted in a timely manner and in accordance to the agreed Client process.
- Assist the Credit Control team in the collection process of any past due accounts, as needed and or resolutions of billing queries to ensure cash is paid to terms.
- Review and oversee the integrity and deliverable of the Client Purchase Order (PO)/budget spend reconciliations, reviewing accuracy and quality of data prior to submission to the Client or Opco.
- Oversee all Client reconciliations that are performed by the SSC tie back to the ERP - integrity of the data is essential. Any gaps must be investigated prior to the reconciliation being shared with a Client and or Opco.
- Where a Client has a specific EDI platform, work with the Client, line manager and technical teams to ensure the interface development and configuration is fully automated.
- Attend Opco and or Client meetings, where required.
- Ensure all Billing queries are fully documented and reported to the Media Billing Manager, Opco, Credit Manager and Financial Operations Manager.

**Others**
- Ensure the integrity of the Billings and Payable function in accordance to Group and SOX policy.
- Participate in the month-end closing for Media Bill & Payable function.
- Assist in recommending personnel development of employees, contribute to the staff meetings and staffing discussions and planning.
- Participate in the design, implementation, and also maintenance of various systems to improve on service automation and streamlining.
- Work with the Manager in managing the integrity of the Media Bill & Payable function in accordance to audit control process, SOX, Internal, External and Client.
- Ad-hoc projects as directed by the Media Bill & Payable Manager

**Leadership and People**:

- Provide advice and information to staff and be the first level of escalation party to assist the staff to resolve the daily operation issues.
- Regularly track and resolve outstanding issues and escalate to Transitions Director if required.
- Conduct counselling, coaching and performance review, career conversation with employee.

**Qualifications**:

- A Bachelor's Degree in Finance & Accounting or related field.
- 6-8 year(s) of experience in MNC - Billing / AR / AP for multiple countries.
- Ability to handle high volume task and able to adapt complex work environment.
- Basic knowledge of fundamental accounting concepts, practices, and procedures.
- Having shared service centre experience is preferred.
- Knowledge of SOX Compliance norms relating to the process.
- Experience in using ERP system is an added advantage.
- Excel skills mandatory.
- Familiar with Office 365.
- Experience in Leadership role is an added advantage.
- Willing to travel overseas if required

**Role Specific Skills**:
**Competencies Skills**
- Fluent written and spoken English
- Strong interpersonal & Customer service skills
- Analytical
- Attention to Detail
- Time management and Organization skills

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