Administrative Account Executive

2 weeks ago

Johor Bahru, Malaysia LAOTOUZI TRADING SDN BHD Full time

As an Administrative cum Account Executive, your dual role involves overseeing efficient administrative operations in Account Department. Your pivotal position ensures the smooth functioning of the Accounts Department's administrative processes. You will closely collaborate with the Senior Account Manager, reporting work updates directly to her. Your coordination with the senior leadership contributes to the overall success of our account management and administrative functions, ensuring alignment with company SOPs.

**Responsibilities**:
1. Administrative Tasks:

- Manage office operations, including organizing files, handling correspondence, and maintaining accurate records.
- Coordinate and schedule meetings for Senior Account Manager, ensure all the work follow the dateline and Company SOP.
- Assist in general Account Department office tasks to ensure a well-organized and productive work environment.
- Maintain Accounts Department work flow chart and ensure everyone follow the SOP.
- To Assist Manager managing all the Account Team and ensure all the filing are proper and systematic.
- To Ensure all transaction Purchase Order thru the Auto Count has been update and user active and non-active must be update.

2. Account Executive Duties:

- Support the Manager in overseeing the Account Department, ensuring all tasks are executed within specified deadlines. Monitor and maintain a comprehensive payment checklist.
- Foster and sustain robust relationships through effective communication and responsiveness with colleagues and other departments.
- Address inquiries, resolve issues, and guarantee satisfaction by providing timely and effective feedback.
- Work collaboratively with internal teams to ensure the delivery of exceptional services.

**Requirements**:

- Proven experience in administrative roles, preferably with exposure to account management.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficient in Autocount and basic accounting software.
- Detail-oriented with a focus on accuracy and efficiency.

**Skills Required**:

- Operational Problem Solving: High ability to identify and resolve operational issues efficiently.
- Process Improvement: Strong skills in process improvement to enhance operational efficiency and effectiveness.
- Team Management: Leadership skills to manage and motivate teams responsible for all update payment and work
- Attention to Detail: Keen attention to detail in verifying to maintain accuracy in Account Department.
- Communication Skills: Effective communication skills to liaise with respective departments, suppliers, and staff.
- Training and Development: Ability to develop and deliver training programs to ensure staff competency in using systems and following procedures.
- Adaptability: Ability to adapt to changing circumstances and implement improvements in response to evolving business needs.

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