Personal Assistant to Vp
6 months ago
**Job Title: Personal Assistant to Vice President**
**Nestron** is dedicated to advancing the future of housing with cutting-edge prefab homes. We are committed to redefining modern living through innovation, sustainability, and smart technology. Our mission is to provide affordable, eco-friendly, and technologically advanced homes globally. With a focus on quality, customization, and turnkey solutions, Nestron embodies a new era in comfortable and intelligent living.
**Responsibilities**:
**1. Administration**:
- Manage employee leaves and attendance records.
**2. CRM Customer Relationship Management**:
- Oversee CRM activities, including daily lead assignments and new accounts registration.
**3. Contract Management**:
- Handle tasks related to contracts, including NDAs and Non-Disclosure Agreements.
**4. Documentation and Process Management**:
- Create, update, and/or modify Standard Operating Procedures (SOPs).
**5. Facilities Management**:
- Manage office lease contracts and oversee company internal affairs.
**6. Financial Management**:
- Process monthly bank statements.
- Manage invoices and reimbursements.
**7. Performance Metrics**:
- Calculate Key Performance Indicators (KPIs) completion rates for the Business Development Team.
**8. Procurement**:
- Manage the monthly procurement of snacks and beverages.
**9. Corporate Gifts and Events**:
- Coordinate the preparation and delivery of corporate festival gifts.
**10. Marketing Support**:
- Assist in social media management.
**11. General Support**:
- Undertake any additional tasks as assigned by the Vice President.
**Requirements**:
- Bachelor's degree in Business Administration, Management, or related field.
- 2 years of proven experience in a similar role providing high-level administrative support.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities and Mandarin is a must.
- Familiarity with financial processes and documentation.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and collaboratively within a team.
- Flexibility and adaptability to handle changing priorities.
**Job Types**: Full-time, Permanent
**Salary**: RM3,000.00 - RM3,800.00 per month
**Benefits**:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- Personal Assistant/Admin: 2 years (preferred)
**Language**:
- English (preferred)
- Mandarin (required)
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