Personal Assistant to Vp

2 weeks ago

Bukit Bintang, Malaysia NESTRONTECH SDN BHD Full time

**Job Title: Personal Assistant to Vice President**

**Nestron** is dedicated to advancing the future of housing with cutting-edge prefab homes. We are committed to redefining modern living through innovation, sustainability, and smart technology. Our mission is to provide affordable, eco-friendly, and technologically advanced homes globally. With a focus on quality, customization, and turnkey solutions, Nestron embodies a new era in comfortable and intelligent living.

**Responsibilities**:
**1. Administration**:

- Manage employee leaves and attendance records.

**2. CRM Customer Relationship Management**:

- Oversee CRM activities, including daily lead assignments and new accounts registration.

**3. Contract Management**:

- Handle tasks related to contracts, including NDAs and Non-Disclosure Agreements.

**4. Documentation and Process Management**:

- Create, update, and/or modify Standard Operating Procedures (SOPs).

**5. Facilities Management**:

- Manage office lease contracts and oversee company internal affairs.

**6. Financial Management**:

- Process monthly bank statements.
- Manage invoices and reimbursements.

**7. Performance Metrics**:

- Calculate Key Performance Indicators (KPIs) completion rates for the Business Development Team.

**8. Procurement**:

- Manage the monthly procurement of snacks and beverages.

**9. Corporate Gifts and Events**:

- Coordinate the preparation and delivery of corporate festival gifts.

**10. Marketing Support**:

- Assist in social media management.

**11. General Support**:

- Undertake any additional tasks as assigned by the Vice President.

**Requirements**:

- Bachelor's degree in Business Administration, Management, or related field.
- 2 years of proven experience in a similar role providing high-level administrative support.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities and Mandarin is a must.
- Familiarity with financial processes and documentation.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and collaboratively within a team.
- Flexibility and adaptability to handle changing priorities.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant/Admin: 2 years (preferred)

**Language**:

- English (preferred)
- Mandarin (required)

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