Human Resources Executive

4 weeks ago

Petaling Jaya, Malaysia AGENSI PEKERJAAN TETAP HANGAT SDN BHD Full time

Job Responsibilities Payroll Collate and consolidate employee pay items for e.g. incentive/commission, overtime claims, expenses claims, etc for processing Validate that all submissions are complete, accurate and compliant to policies, procedures, rules and regulations. Compute employee payments such as terminations. Prepare submissions to payroll vendors. Work with payroll vendor to ensure timelines are met for salary disbursement and statutory contributions Verify and reconciliate payroll per payroll cycle(s) including payroll advice, bank reports and general ledger reports. Prepare reconciliation reports. Prepare and submit statutory contributions to relevant statutory bodies accurately and timely. Prepare instructions for payroll provisions to Finance. Ensure compliance to all policies, procedures, rules and regulations Prepare monthly, quarterly and annual submissions amd statements such as tax returns, employee provident fund contributions, etc. Maintain payroll related registers. Handle payroll related queries. Maintain and update payroll information and resolve discrepancies Benefits Administration Monitoring and reviewing utilisation of benefits Generating utilisation reports quarterly. Liaising with employees for recoveries on over-utilisation or exclusions for e.g. leave, out-/in-patient charges, etc. Escalating complex cases to relevant parties Assist in submission of claims for e.g. PERKESO, employee insurance (group term-life, group hospitalisation & surgical, group personal accident). Assist in the employee insurance renewal exercise. Records Management Prepare employee letters such as appointment, movement, terminations, etc. Ensure all employee records are complete and up to date Preparing and submitting the monthly employee movement listings to the relevant vendors/service providers/departments (insurer, third party administrator, IT, etc). Following up with employees on changes in their personal status for e.g. marriage, birth, etc. Proper filing of employee records in their personnel file Maintain complete employee records in the human resources information system Collate, create and update all employee records timely and accurately. Conduct regular audits of the records in compliance to regulations and controls. Mobility Management Employment pass for employees and dependents pass, where applicable Applications, renewals and terminations. Liaising with the relevant authorities for e.g. Immigration. Keeping abreast with and updating on changes in regulations, etc. Accommodation/housing and other arrangements Sourcing and arranging for viewings for the employee or connecting the real estate agent with the employee. Managing and monitoring the tenancy agreements and rental arrangements, where applicable. Assisting with the sourcing of movers, schools for employee’s dependents, and telecommunication and connectivity arrangements. Regular communication with foreign employees in the Company Conducting onboarding and offboarding debriefing sessions. Handling queries. Preparing and liaising with Finance on inter-/intra-company cost cross-charge. Liaising with Finance on tax matters pertaining to foreign employees, where applicable. Others Generate HR reports for e.g. headcount, attrition, movement, benefits utilisation, statistical surveys, etc, per agreed cycles and deadlines. Prepare instructions for HR related payments and ensure payments are honoured per credit terms. Attend employees' queries received through the HR helpdesk or other communication channels, and/or routing queries to the right person(s) within the agreed service levels. Collaborate with and support colleagues to deliver on HR priorities. Suggest and implement improvements to systems and processes.
Bachelor's or Equivalent

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