Account Administrative Executive

2 weeks ago

Subang Jaya, Malaysia Yayasan Amal INTI Full time

**Company Overview**:
Join our dynamic team at Yayasan Amal INTI (YAI), a foundation incorporated for educational and charitable purposes and for the Malaysian public welfare irrespective of race, religion or creed. Managed and governed by 6 trustees consisting of successful edupreneur, outstanding academicians, professional coach and experienced public researcher. YAI continuously strives to push forward education discourse and provides grants and assistance to other organizations who share similar focus.
As we continue to expand, we're seeking dedicated professionals to join us in achieving our goals.

**Position Overview**:

- Handle company accounts, including monitoring cash flow, managing and maintaining banking information, preparing and consolidating financial records, and ensuring information is accurate and up to date.
- Prepare monthly payments to staff and vendors.
- Compile and provide supporting documents to auditors and tax agents for the preparation of annual audits and tax filings.
- Liaise with the company secretary on the annual submission of statutory documents; arrange and circulate statutory documents for Directors’ signatures.
- Manage the filing system, which comprises both manual and electronic filing.
- Coordinate meetings.
- Liaise with the company secretary on the minutes of meetings and prepare meeting reports on a quarterly basis.
- Assist in event organization.

**Chairman's Office**:

- Assist the Chairman with flight and hotel bookings.
- Arrange hotel bookings for overseas guests.
- Manage and record property-related matters, such as making payments for quit rent and assessments, maintenance fees, etc.
- Handle private financial matters.
- Reserve parking for external guests.
- Arrange meals and beverages as necessary.

**Key Responsibilities**:

- Process accounts receivable and accounts payable transactions accurately and efficiently.
- Maintain and update financial records, including invoices, receipts, and payments.
- Reconcile discrepancies in financial documentation and resolve any issues promptly.
- Assist with budget preparation and financial reporting as needed.
- Provide courteous and timely responses to any inquiries and concerns.
- Collaborate with internal teams to ensure seamless coordination of financial activities.
- Stay updated on industry regulations and best practices to ensure compliance and mitigate risks.

**Qualifications**:

- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Previous experience in accounting, finance, or a similar role is advantageous.
- Proficiency in Microsoft Office Suite, particularly Excel, and SQL accounting software.
- Strong analytical and problem-solving skills with keen attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Integrity and discretion when handling confidential information.
- Language requirements - spoken and written English and Chinese (Mandarin).

**Benefits**:

- Competitive salary commensurate with experience.
- Comprehensive benefits package including health insurance, retirement plans, and more.
- Opportunities for professional development and career advancement.
- Vibrant and inclusive work culture that values teamwork and innovation.

**How to Apply**:
Join us in our mission to deliver excellence in financial management and trustee service. We look forward to welcoming you to our team

Yayasan Amal INTI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Job Types**: Full-time, Permanent

Pay: RM3,500.00 - RM4,000.00 per month

Application Deadline: 07/15/2024

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