Events Co-ordinator

**The Role**

**Reporting to: Head of Marketing and Communications**

The Events Planner role involves irregular hours with some evening and weekend commitments.

**Key Responsibilities**
- To provide advice on events management within the College
- To proactively liaise with departments within the College and external organisers as appropriate regarding the planning and delivery of events
- To provide and manage all events services to ensure consistency and high standards
- To co-ordinate and manage resources for events
- To discuss and agree budget limits for events and to devise budget plans for events, managing and ensuring their cost effective delivery
- To manage the events operations in accordance with health/hygiene legislation and College policies
- To prepare supporting documentation to ensure the effective management of the events and in particular to liaise with the relevant personnel regarding risk assessments
- To monitor and review the services of internal and external suppliers in order to ensure the best possible service for the price paid
- To facilitate the recording of events for marketing purposes by filming or photographing the events
- To ensure that events are fully communicated to all relevant parties in a timely manner
- To inform the College of any particular issues that might affect the effective delivery of the programme of events
- To ensure the branding and marketing of the events is effective and consistent with the College’s requirements
- To receive, record, evaluate and disseminate customer feedback: to identify and implement improvements as appropriate

**Overall Expectation**
- To maintain high professional standards with the aim that all pupils will flourish in their academic, social, cultural and physical endeavours. The same standards pertain to relationships throughout the College and between colleagues, contributing to a culture of inclusivity, collegiality,generosity and trust. A commitment to the wellbeing of pupils and staff is expected and this supports the College’s conviction that Companionship, Compassion and Conversation enrich our community and consolidate our integrity. Loyalty to the College is an expectation of all staff, so upholding and displaying the College’s values and virtues both within our immediate community and beyond is essential.
- To contribute to any other projects as directed by the Master, Second Master, the Director of Admissions & Marketing or the Bursar
- To observe and comply with all College policies and regulations, for example Health and Safety, Data Protection, Safeguarding etc.
- Since job descriptions cannot be exhaustive; the post holder may be required to undertake other duties, which are broadly in line with the above.

**Educations and Qualifications**
- A relevant formal qualification that reflects the key duties of the post or previous relevant working experience in events management

**Essential Skills and Abilities**
- Excellent interpersonal skills to manage requirements and expectations of event stakeholders
- Proven ability to manage high profile events
- Tact and diplomacy to deal with people in a professional manner in all circumstances
- Experience of managing and co-ordinating the work of events staff
- Ability to use own initiative and problem solve
- Excellent verbal and written communication skills
- Excellent planning and organisational skills
- Experience of managing budgets
- Good attention to detail
- A flexible approach to working, sufficient to be able to attend events that take place outside of normal working hours such as evenings and weekends
- Calm under pressure
- Resourceful and pro-active approach to working
- Knowledge of a school; environments critical to a smooth transition
- Knowledge of basic photography and filming skills
- At times, it can be physically demanding

**Terms and Conditions**

**Hours of Work**

The College’s main working hours are 8.00am - 5.00pm, Monday to Friday. This role is during term-time, plus a maximum of 25 additional work days out of term-time; however, the Events Co-ordinator will need to work a number of evenings and on weekends, during term-time, to support the efficient operation of the College.

**Remuneration and benefits**

**Application Process**

**Job Types**: Full-time, Permanent

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Meal provided

Schedule:

- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Event organizing: 1 year (preferred)
- Marketing: 2 years (preferred)

**Language**:

- English (preferred)

Application Deadline: 06/04/2024