Administrative Assistant

2 weeks ago


Sungai Buloh, Malaysia HDL Solutions Sdn Bhd Full time

**Position Overview**:
Maintain the smooth operation of HDL Solutions Sdn Bhd by providing administrative support to executives and staff members.

**Responsibilities**:
**1. Office Management**
- Maintain a clean, organized, and efficient environment
- Handle incoming and outgoing mail and packages
- Answer and direct phone calls, taking messages as necessary

**2. Administrative Support**
- Schedule meetings, appointments, and conference calls for executives and staff
- Prepare and distribute agendas, minutes, and reports for meetings
- Maintain a comprehensive electronic and physical filing systems for office and project documents, permits, and legal records
- Ensure all documents are stored securely and in compliance with relevant regulations

**3. Communication Management**
- Draft and proofread business letters, memos, and other documents
- Screen and direct inquiries from clients, partners, and employees
- Maintain contact lists and update organizational directories

**4. Data Entry and Record Keeping**
- Enter data into spreadsheets, databases, and other software as needed
- Assist in managing petty cash and expense reporting
- Maintain and update employee records, including contact information and HR documents
- Prepare and process expense reports, invoices and track payments
- Prepare financial record keeping and reporting as required

**5. Technology Proficiency**
- Proficiently use office software such as Microsoft Office (Word, Excel, PowerPoint)
- Adapt to and learn new software and tools as needed for the role

**6. Team Collaboration**
- Collaborate with colleagues to support projects and initiatives
- Coordinate and assist in event planning and logistics
- Handle special projects and tasks as assigned by management

**Qualifications**:

- Diploma or equivalent
- Strong communication and interpersonal skills
- Exceptional organizational abilities and attention to detail
- Capable of multitasking efficiently
- Proficiency in office software and basic computer skills
- Ability to manage time efficiently and prioritize tasks effectively
- Adaptability and a willingness to learn and grow in the role
- Discretion and the ability to handle sensitive information with confidentiality

**Office Location**: Jalan SP 11/2, Seri Pristana, 47000 Sungai Buloh, Selangor

**Job Types**: Full-time, Permanent

**Salary**: RM1,700.00 - RM2,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Maternity leave
- Parental leave

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay
- Yearly bonus

Ability to commute/relocate:

- Saujana Utama: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Malaysian Special Skills Certificate (required)

**Experience**:

- Administrative: 1 year (required)

Application Deadline: 03/14/2024



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