Personal Assistant to The Kindergarten Supervisor

7 days ago


Putrajaya, Malaysia The International Modern Arabic School Full time

General Responsibilities:

- Research, compile and prepare routine administrative and clerical reports and documentsRecord and maintain confidential records and student filesDemonstrate a work ethic that reflects the mission and vision statement of the schoolAct as the school receptionist by greeting visitors coming to the school and answering and forwarding telephone calls.Answer questions from and act as liaison between the principal and other employees, students and parents.Compose routine correspondence.Handle general office typing.Identify and prioritize critical activities and manage work schedule to accomplish tasks.Proof read written correspondence for errors or omissions to ensure accuracy, completeness, neatness and professionalism.Ensure all details of a task are completed.Communicate and relay information clearly and concisely, both orally and in writing, to the Principal and other staff members.Manage Principal’s calendar by making appointments and organizing various meetings as requested.Establish and maintain effective working relationships with other school staff members, and contribute to a general Team well-being.Research, compile and prepare administrative and clerical reports, presentations and documents using MS Word, Powerpoint or Excel.Establish new routines and procedures within prescribed limits, and develop recommendations regarding other changes as necessary.Assist with organizing various school functions and events.Assist with preparing, correlating and monitoring requisitions and signatures for procurement and ISS purchases.Assist teachers and coordinate maintenance requests with the Principal and the Operations Manager.Assist with admissions related questions and procedures from prospective new parents.Conduct tours of the campus to visiting new families.Adjust work schedule assignments to meet changing work priorities.Assist in all emergency drills or actual events.Complete other duties as assigned by the Principal.

Preferred Skills and Experience:

- Work effectively in a school office setting characterized by frequent direct and indirect interruptions caused by unstructured interaction with students / staff/ parent populationMaintain the Principal’s professional calendarAssist in the management of school office functions such as maintaining records, report preparation, maintaining the on-line calendar, website updatesExperience using data bases, preferably the school’s data base, Power SchoolWork in collaboration with the Johannesburg based Admissions Office, arranging and facilitating tours for families interested in joining the campusDemonstrate excellent command of the English language, both written and spokenPossess strong interpersonal and communication skills, including a pleasant and courteous telephone manner

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Additional leave
- Free parking
- Health insurance
- Maternity leave
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Application Question(s):

- Are you able to start immediately?

**Experience**:

- school administrative: 2 years (preferred)

**Language**:

- English (required)

Application Deadline: 05/14/2022
Expected Start Date: 03/18/2024



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