Asia Region Finance Manager

2 weeks ago

Kuala Lumpur, Malaysia International Federation of Red Cross and Red Crescent Societies Full time

**Vacancy No.**

S03992

**Contract Type**

National

**Application Deadline**

19-Jul-2023

**Job Posted on**

04-Jul-2023

**Country**

MALAYSIA

**Duty Station**

Kuala Lumpur

**Duty Station Status**

N/A

**Duration**

12

**Accompanied Status**

N/A

**Grade**

National Staff

**Organizational Context**:
The purpose of the regional offices (RO) is to ensure implementation of the international strategy in the region, by establishing and following up regional and country strategic direction through regional and country frameworks. This means that RO is responsible for strategy implementation, ensuring accountability and providing leadership in the region and for supporting country offices (CO) based on strategic direction and overall frameworks from national office. The RO ensures strategic relationship management with all Norwegian Red Cross NS partners in the region, the Federation and the ICRC, with a focus on regional emergency preparedness and response.
The RO furthermore ensures strategic relationship management with donors and external partners and supports CO with grant management. The RO supports and oversees finance management and results management (PMER) in the region in line with established standards and best practices.
The RO is responsible for optimal use of human resources by ensuring efficient and purposeful communication and collaboration, including with National office.
The RO promotes competency development and ensures efficient leadership and a conducive working environment in the region.

**Job Purpose**:
The Asia Region Finance Manager is the senior financial professional in the region whose purpose is to ensure financial management in line with Norwegian Red Cross rules and regulations, and contractual obligations.

**Job Duties and Responsibilities**:

- Strategic responsibilities_
- Coordinate the annual budgeting and reporting processes in the region, in line with established rules and regulations.
- Ensure internal control and financial risk management at regional and country levels, including oversight of mitigating actions and management of suspected and confirmed cases of fraud and corruption.
- Manage the regional finance team and organize effective finance and accounting support to country offices
- Operational responsibilities_
- Organizes financial planning in the region, including yearly budgets and mid-term budget reviews, informing project adjustments, including the reallocation of financial resources.
- Provides direction to cost-efficient provision of administration services e.g. general administrative services, archives, insurance, visa processing within the region.
- Quality assures cash disbursements and working advances to the National Societies in accordance with Norwegian Red Cross’ partnership calendar (depending on funding modality).
- Ensures sound and timely financial reporting in the region, including tertial reports, annual reports and donor reports.
- Manages financial aspects of the regional office, including reconciliations, NFO budgeting, budget monitoring and analysis, and forecasting.
- Ensure proper financial field monitoring visits
- Approves invoices to be charged to budgets within the region in accordance with the Accountability matrix.
- Supports the financial management of the country offices, including reconciliations, budget monitoring and analysis, and forecasting.
- Quality assure country offices in financial follow up of National Societies when needed and coordinates regular spot checks in every country.
- Support country offices in engaging local audit firms as well as preparing and facilitating for the annual audit process and following up on remarks and recommendations from the annual audit.
- Leads the financial-administrative mapping of National Societies and oversees the implementation of agreed mitigation measures.
- Ensures that a strong internal control environment is maintained, including proper segregation of duties, and quality assures procurements in line with Norwegian Red Cross rules and regulations.
- Supports with ensuring efficient administrative and logistic support to the country offices in line with Norwegian RC operational manual and procurement guidelines.
- Contributes to human resources planning for finance personnel in the region.
- Ensures that all personnel have yearly work and development plans and follows up on performance regularly.
- Sets objectives for the finance teams, delegates tasks and authority, involves, motivates and follows up colleagues in line with Norwegian Red Cross leadership development model.
- Provide oversight over the hiring process at the regional and country office level.

**Job Duties and Responsibilities (continued)**:

- Trains new delegates, finance officers and CPMs in the region in Norwegian Red Cross rules and regulations, and the correct use of available finance management tools.
- Support CPMs and programme staff in budget monitoring and efficient resource planning.
- De

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