Procurement Executive

5 months ago


Bayan Lepas, Malaysia IAQ Solutions Sdn. Bhd. Full time

**Responsibilities: -**
- Work as a key member of the Commercial Team, ensuring the smooth functioning of administrative processes to support departmental objectives;
- Perform general office duties with precision, including accurate collation and storage of essential information;
- Compile and maintain commercial files, including generating reports sourced from information provided by the Commercial Team and databases;
- Solicit and obtain quotations from suppliers for site office setup requirements;
- Negotiate prices, terms and agreements with suppliers to ensure favorable terms for the company;
- Prepare purchase orders and meticulously verify suppliers’ delivery orders/ invoices, quantities, unit prices and goods details;
- Proactively address and resolve any issues that may arise with suppliers or vendors;
- Conduct thorough comparative analyses of suppliers’ prices to optimize procurement decisions;
- Track orders closely and oversee their timely delivery to meet project requirements;
- Maintain up-to-date records of purchased products, delivery information and invoices for easy retrieval and reference;
- Liaise closely with the Finance Department to monitor payment statuses and ensure timely processing;
- Coordinate effectively with warehouse staff to ensure proper storage and inventory management;
- Ensures the accurate processing of assigned clients’ orders, adhering to quality standards and timelines..

**Requirements: -**
- Degree/ Diploma in any discipline or equivalent;
- Minimum 3 years of relevant experience in procurement or office administration, preferably within the construction industry;
- Proficiency in Microsoft Office (Word, Excel, Teams);
- Strong communication and negotiation skills, with the ability to build and maintain positive relationships with suppliers and internal stakeholders;
- Exceptional organizational abilities and attention to detail, capable of managing multiple tasks simultaneously;
- Proven problem-solving skills and the ability to work effectively under pressure in a fast-paced environment;
- Self-motivated with a proactive approach to tasks and responsibilities.

**Job Type**: Permanent

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- administration: 3 years (preferred)


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