Account Payable Officer

4 weeks ago


Kuala Lumpur, Malaysia JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
About JLL
We’re JLL. We’re a professional services firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business. And if you have ambitions in property consultancy, helping you achieve them is what we do best.

Accountablities
Ensure compliance of Finance & Procurement processes and procedures.

Record, review & stamp date received all invoices receive from Vendor in the Invoice Tracker.

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in MRI system.

Preparing Purchase Order Request (POR), matching and review Vendor quotation or Contract in MRI system.

Reviewing all invoices for appropriate documentation and approval prior to payment.

Dealing and communicating with vendors & related authorities directly.

On time supplier’s payment & utilities payment processing and to ensure all assignments meets deadlines and on time.

Reconciles processed work by verifying entries and comparing system reports to balances.

Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

Scheduling and preparing payment approval, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Ensures credit is received for outstanding memos.

Issues stop-payments or purchase order amendments.

Maintains accounting ledgers by verifying and posting account transactions.

Verifies vendor accounts by reconciling monthly statements and related transactions.

Maintains historical records by microfilming and filing documents.

Disburses petty cash by recording entry and verifying documentation.

Reports sales taxes by calculating requirements on paid invoices.

Protects organization’s value by keeping information confidential.

Updates job knowledge by participating in educational opportunities.

Accomplishes accounting and organization mission by completing related results as needed.

Provide support to teams, through information analyses and preparation of Purchase Order in daily basis.

Checking accuracy and verifying Vendor outstanding payment against Vendor Statement Of Account (SOA), answer & resolve Vendor problem for any related Finance issues.

Provide efficient and quality services to customers.

Input data ensuring accuracy and timeliness of the records.

Complete the monthly closing in a timely and efficient manner.

Answering vendor’s inquiries, maintaining and updating vendor’s database with current information.

Scanning and filling all invoices and source documents.

Analyze information where necessary, investigating variances and taking appropriate corrective action.

Maintain the Team’s electronic and paper filing systems to ensure the smooth running and effective access of information to the whole team.

Provide administrative support to all areas of the Team’s work & work with other departments to ensure the smooth operation.

Any other duties assigned as and when needed.

Key Performance Measures Competencies

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