Event Operation Executive

4 days ago


Cheras, Malaysia ES EXHIBITION SERVICES SDN BHD Full time

**Summary**:
Event Operations Executive oversees all event onsite tasks. Main person that contacts the vendors to ensure that the events are on time and within budget.
- Carry out crowd control and evacuation plans with venue operations department
- Carry out fast and accurate registration processes.
- Carry out site set-up pre-event and site tear-down post-event to prepare for handover of venues.
- Contact vendors to obtain quotes for goods and services.
- Develop accommodation plans for participants.
- Develop initial logistics and transportation plans to support event plans.
- Develop registration process protocols for events.
- Ensure events follow all local security, workplace safety and health regulations and requirements.
- Execute event logistics plans with event organisers and vendors.
- Manage immigration processes and protocols for participants.
- Manage movement and activities of volunteers.
- Manage participant enquiries regarding the events.
- Perform initial inspection of vendors' event deliverables to ensure quality standards.
- Prepare incident summary reports.
- Prepare service contracts for vendors.
- Relay event deliverables and timelines to vendors.
- Report security threats to management during events.
- Research local security, Workplace Safety and Health policies and regulations to include in event plans.
- Troubleshoot on-site issues.
- Work with event organizers to execute events.

**Job Requirement**:

- Excellent interpersonal skills, ability to interact with all walks of life.
- Time-management skills and the ability to work under pressure.
- Problem-solving skills and diplomacy.
- Strong communication, teamwork and negotiation skills.
- Ability to manage budget efficiently.
- Flexibility to adapt to market trends and new approaches in event/exhibition material



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