Account Receivable

4 weeks ago

Kuala Lumpur, Malaysia BASF Asia-Pacific Service Centre Sdn. Bhd. Full time

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.
- Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region? _
- Do you want an open, supportive, and caring working environment?_
- Do you view your development needs seriously as we do?_
- If YES, then take your career to the #NextLevel with BASF _

**Objectives of the Position**
- Provide Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
- Ensure that timelines and quality are met within the agreed service levels agreements

**Main Tasks**

Functional Tasks (including but not limited to):

- Process incoming receipts made by customers with various payment method in accordance with Service Level Agreements (SLA)
- Process customer rebates contract maintenance & rebate settlement credit notes for 3rd party customers
- Generate statement of accounts & dunning letters for the customers
- Resolving account discrepancies such as unallocated/unidentified receipts
- Process Trade AR expected credit loss & specific provision and write-offs of bad debts according IFRS 9
- Provide the balance confirmation for 3rd party customers upon request from end-users
- Generate periodic/ad-hoc AR reports in accordance with end users and/or BASF requirements
- Perform customer reconciliation per request from auditor or customers
- Process exceptional customer invoices, debit notes and credit notes (whenever necessary)
- Clearing and monitoring of open items in General Ledger accounts related to customers
- Process customer refund
- Ensure that queries are attended according to the agreed timelines
- Support in transition/projects activities and perform testing
- Initiate and execute inter-company reconciliation in accordance with process documentation by identifying the reason of inter-company differences
- Perform month end and year end close activities to ensure timely and accurate closure of accounts
- Perform investigation for Condor discrepancies and provide adjustment via Adrian portal before reporting deadline
- Ensure all inter-company differences upon investigation are justifiable and coordinate with the stakeholders for resolution
- Perform follow up and monitoring on inter-company receivable overdue aging transactions
- Coordinating and investigate unsuccessful settlement request (SR) creation
- Provide advice and guidance to relevant recipients on commission error for resolution
- Reconcile the data maintenance in inter-companies’ vendors & customers are accordance to the inter-company guideline i.e.: payment term and currency
- Ensure no retrospective adjustment for posted invoices at the time new maintenance taken place
- Attend to inter-company reconciliation related queries from stakeholders

Compliance
- Participate in any compliance audits and respond to audit queries (for both internal and external)
- Ensure all work documentation and work processes are updated and met with BASF policies & guideline, local company’s policy, legal and statutory requirements

Quality and Continuous Improvement
- Identify, recommend, and implement continuous improvement opportunities in quality and efficiency to support smooth implementation
- Prepare training materials and conduct end user trainings when required
- Support new and existing team members through proper knowledge transfer; and sharing of best practice thereby ensuring quality is maintained through any staff transition

Others
- Support Business Continuity Plan (BCP) through resource planning, backup and communication
- Any other tasks due to Service Hub KL management strategy and/ or changing business environment may require to be performed

**Requirements**:
Education
- Bachelor’s Degree or Diploma in Finance/ Accounting or related disciplines or Professional qualification in Finance (e.g., ACCA, CPA, etc.)

Working Experience & Skills
- Fresh graduate with Bachelor’s Degree in Finance/ Accounting or related disciplines
- Diploma with minimum 1-2 years working experience in related fields
- External experience in a shared service or business process outsourcing engagement will be an added advantage
- Good interpersonal skills to communicate to service recipients
- Good time management, good organization skills and multi-tasking skills
- Ability to work independently with mínimal supervision, and to excel under pressure for meeting any tight d

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