Account Executive

3 weeks ago

Petaling Jaya, Malaysia kelab pj Full time

Perform daily Accounts Payable function - completes payment and control expenses by receiving, processing, verifying and reconciling vendors' / suppliers/invoices.
- Check and verify trade and non-trade invoices to ensure that all Club policies and procedures are adhered to before input (if required), posting, and payment processing.
- Monitor creditors / vendors (for non-trade) aging for payment activities on daily basis.
- Check rejected payments and ensure disbursement made on a timely basis.
- Check, verify, process and reconcile staff-related transactions (petty cash claims, salary deduction, and EES).
- Ensure expenditure is input and posted to the correct GL codes.
- Reconciles bank statement and resolve any discrepancies.
- Identify possibilities of process improvement and support any system enhancement initiatives.
- Ensure timely, accurate, and completeness of monthly closing activities.
- Support and back-up other finance operations teams when required.
- Adopt a flexible, enthusiastic and driven approach to achieve the division and business goals.
- Performs any other duties assigned/requested to support Financial Management Unit

**Accountability**:
1. All trade transactions for Accounts Payables:

- Check on the accuracy of monthly salary deduction instruction received from Human Resource and ESS claims received from staff before proceed with the payment process.

2.Invoice processing and monitor aging:

- Ensure that the Club's policies and procedures are adhered to before proceeding with the relevant process for payment.

3. Staff-related transactions i.e. salary deduction, ESS claims, etc:

- Prepare, check and verify on the accuracy of the Tax Invoice Journal and Vendor Payment Journal for payment processing activities, particularly for salary deduction and ESS claims.

4. Payments process, petty cash, bank reconciliation, and journal vouchers are kept in an effective and efficient manner:

- Manage all request for issuance, cancellation, and replacement of bank draft.

5. Petty cash reimbursement claims.
- Prepare petty cash reimbursement claims on monthly basis.

6. Back-up/relief function for all Accounts Payables transaction payment processing i.e. via online banking (e-banking), cheques, bank draft, etc.

7.Monthly closing activities.
- Reconciles bank statements on monthly basis for closing activities.

8. Filing and organizing documents.
- Monitor the validity of the cheque issued and follow up with the relevant personnel on the status of the cheque encashment.

9. Protects the organization's value by keeping information confidential.
- Performs filing of documents by ensuring that its done timely and properly for easy retrieval of information.

10.Performs any other ad-hoc duties as and when assigned / required.

**Job Requirements**:
**1.** **Qualifications**
- Advanced or Higher Diploma / Graduate Diploma / Bachelor's Degree / Post Graduate Diploma / Professional Degree in Accounting / Finance / Banking / Business Administration or in related studies.

**2.Years of Working Experience**:

- Fresh Graduate or at least 1 year of working experience in the related field.

**3.** **Specific Knowledge**:

- Preferably specialising in Finance - Accounts Payable or General Accounting.

**4.** **Skills**
- Proficient in Microsoft Office i.e. Word, Excel, PowerPoint, etc.

**Salary**: RM3,000.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Accounting: 3 years (preferred)

**Language**:

- English, Bahasa (preferred)

Ability to Commute:

- Petaling Jaya (required)

Ability to Relocate:

- Petaling Jaya: Relocate before starting work (required)

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