Executive, Human Resources

2 weeks ago

Malaysia FFM Berhad Full time

**FFM FARMS SDN BHD|SUA BETONG, NEGERI SEMBILAN**

**Job Summary**:

- Plan, organize, coordinate and direct day to day administrative and human resources functions.
- Coordinate and/or make purchases and payments, according to Company’s procedures and communicate with other Head of department and suppliers as and when required.
- Coordinate and communicate with farms/head office on administrative, human resources and sales matters.
- Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.

**Responsibilities**:
**HR**
- To ensure all payroll transactions are processed efficiently and accurately.
- Performing calculations with wages, benefits, incentives, bonuses, taxes, and other deductions.
- Collecting, calculating, and entering data to maintain and update all aspect of payroll information onto the HRMS.
- Resolving payroll discrepancies and responding to payroll related enquiries from employees
- To prepare periodic payroll & HR reports (weekly, monthly, quarterly, and annually).
- To prepare monthly statutory statement - KWSP, Socso, CP39, EIS
- To ensure employee’s data and records are maintained correctly, accurately, and systematically always.
- To prepare employee’s contracts, letter of offer and other documentation pertaining staff confirmation, termination, and disciplinary.
- Procuring working visas and documentation for foreign workers.
- Handling workplace investigations, disciplinary and termination procedures.
- Ensuring all HR practices comply with Company Policies, Labor law, statutory, and other external requirements.
- To conduct On-Boarding and Off-Boarding for employees.
- To prepare all the training records by monthly basis.
- To prepare sustainability records by monthly basis.
- To prepare Staff Performance Appraisal (new workers and yearly for salary review)

**Administration**
- Plan, organize, coordinate and direct day to day administrative functions.
- Coordinate and/or make purchases and payments, according to Company's procedures and communicate with Head of Department and suppliers as and when required.
- Coordinate and communicate with farms/head office on administrative, and sales matters.
- Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.
- To ensure administrative matter (including communication, accounting, stock keeping, records, sales processing & collections)
- To assist administrative works such as insurance, risk management, farms' purchases and operation matters.

**Person Specifications**:
**Education & Qualification**
- Bachelor's Degree in Human Resource, Business Administration or related field or equivalent education.

**Relevant Experience & Years of Service**
- Minimum 5 years' working experience in Human Resource, Administration and/or similar industry.

**Technical Skills & Professional Knowledge**
- With Executive-level management skills.
- Proficient with Microsoft Office Suit (Outlook, Word, Excel, Powerpoint).
- Knowledgeable with HRMS system.

**Competencies**
- Strong communication skills, verbal and written.
- Attention to details.
- Independent, meticulous and possess good decision-making and problem-solving skills.
- Teamwork, leadership, people management, responsibility, and trustworthiness.

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