Malaysia & Singapore Finance Manager

2 weeks ago

Kuala Lumpur, Malaysia Organon Full time

**Overview of the Role**:

- Responsible for Accounting Section in management of Accounts Payable, Accounts Receivable, Treasury, Fixed Assets, month-end & year-end accounts closing.
- Manage a team of Accounting Personnel and Tax Supervisor.
- Coordinate with Business Services Center in Kuala Lumpur for workstream of Account to Report (AtR), Order to Cash (OtC), Source to Settle (StS), Tax and Master Data Management (MDM)
- Ensure compliance to corporate and local policies & procedures
- Oversee and lead team on carrying out initiative related to accounting section such as electronic expense report, electronic re-delegation of GOA, etc.
- Develop assigned SOPs and manage maintenance of company local SOPs
- Manage the tax aspect and also tax dispute process.
- Conduct orientation session pertaining to Finance Department
- Internal and External Audits

**Job Functions**:
**Supervising daily operations of accounting**
- Review and approve closing of all FIN reports/ account which are submitted to FDM/HFM before deadlines.
- Research and resolve unapplied payments and deductions.
- Review and approve Balance Sheet reconciliation for payroll and tax GL acounts related.
- Review and solve long outstanding items in GL, AR, and AP ledger.
- Review and approve adjustment journals during month-end close.
- Review and update local policies and procedures when necessary.
- Review monthly treasury reporting (ULN, LLD, DHE, RTE) which are submitted to government.
- Review intercompany accounts receivable and accounts payable balances and solve discrepancies.
- Review sales reconciliation between FSA and GL and identity the discrepancies.
- Review payroll journal and actuary report.
- Trade Debtors, Account Payables, Fixed Assets, and Inventory management.
- Monthly review of commercial expense with commercial director
- Support for any PO issues, invoice processing, EEM or finance related issues
- Any Corporate Secretarial related matters

**Local financial system support**
- Preparer/uploader for FSA (SCIPE)
- Approver for Share Data Access (SDA)
- Approver for MDM Teamspace
- Approver for APPIAN

**Internal audit / control**
- Comply with corporate and financial policies & procedures.
- Share/advise staff regularly on the adherence of policies and procedures and instill stewardship.
- Optimize opportunities and mitigate risks on daily operations.
- Annual finance control review + quarterly FCQ submission
- Quarterly pulse dashboard review and aggregate spend/BMOM reporting
- Manage publishing and coding of MSDI SOPs.
- Provide commentary on working capital.

**External Audit**
- Meet up and discuss with external auditor local accounting book to provide information and understanding of company business and operation.
- Compliance with local authorities’ requirements.
- Ensure the auditor to finalize the audited Financial Statements before global deadlines.

**Treasury and Statutory reporting**
- Ensure to submit the quarterly Financial Statements to government authorities.
- Supervise subordinates to solve discrepancy for incoming funds for each export documents.
- Manage the audit committee and also perform corporate secretary functions.

**Tax**
- Calculate year-end review for transfer pricing documentation.
- LRD target profitability and transfer pricing review - Preparation of SEAT file with Global tax review
- Oversee the supporting data for Corporate tax calculation.
- Oversee the preparation of monthly and annual tax reporting
- Coordinate and manage the tax audit process
- Assist and manage the preparation of TP Documentation
- Responsible to manage all queries related for taxation
- Coordinate with consultant to manage the monthly tax reporting matters.

**Coordinate with Business Services Center in Kuala Lumpur**
- Coordinate with AtR team for reporting purposes which include journals, month-end reporting, and year-end reporting. Ensure the balance sheet reconciliation is properly prepared and reviewed and identity the long outstanding items in Balance Sheet.
- Coordinate with OtC team for sales invoicing and cash collections. Solve the unidentified collection or bank open items and assess the provision of accounts receivable by end of the year.
- Coordinate with StS team for invoice and payment processing, employee expense management (EEM) processing, and cash forecast and monitoring.
- Provide resolution regarding the dispute of invoices and incorrect posting or payment which processed by BSC.
- Coordinate with MDM team for customer, vendor, GL account, cost center, profit center creation and provide resolution for any dispute or duplications.
- Review the service performance level for each BSC workstream in supporting local finance operations.

**Qualifications**

**Required**:

- Bachelor’s or master’s degree in business administration, Accounting or Finance
- Minimum of 6 years of experience in Financial accounting and taxation.
- Minimum of 2 years’ experience in managing people
- Working profic

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