Purchasing Assistant

4 weeks ago

Skudai, Malaysia Pulai Springs Resort Berhad Full time

**Job Summary**

To be able to perform all tasks assigned as per the Departments standard operating procedure. To co ordinate the purchasing of fixtures and available inventory for new stores, remodels, wish lists, rollouts, and miscellaneous requests, as well as distribution and deliveries. Monitor and manage stored inventory and in-house inventory. Update and track licensee information. Seek and develop new sources of supply. Prepare and manage RFP for goods and services as assigned by Purchasing Manager.

**Specific of the Job**

1. Placing order from the Market List / Daily Market List (perishable goods).

2. Prepare monthly summary quotation of perishable goods.

3. Obtain quotation as per Purchase Requisition.

4. Issuing and faxing Purchase Order to the relevant suppliers.

5. Distribute of Market List/Daily Market List/PO to relevant department concerned.

6. Post original copies of Purchase Order to supplier.

7. File the Purchase Order into individual supplier file.

8. File quotations into relevant files.

9. Follow up by telephone calls with supplier on Market List/Daily Market List order made.

10. Arrange transport to pick up of goods.

11. Review the invoice matching hold report and resolve discrepancies.

12. Send updated prints to suppliers.

13. Coordinate movement of all purchased materials from suppliers to the plants and address any supply/supplier issues.

14. Support the Purchasing Manager on operational projects as needed.

15. Resolve receiving error issues.

16 Provide non-inventory purchasing support.

17 Assess production requirements on a weekly/monthly/quarterly cycle based on the sales forecast and address purchasing requirements for each plant for all raw materials.

18 Perform PO and item master maintenance transactions in the CMS system.

19 Update POs with current delivery information.

20. Expedite components as needed to keep production lines running.

21 Maintain supplier files by keeping them complete and up to date.

22 Follow established guidelines and procedures for field and branch purchases and establish preferred supplier list as required.

23. Will plan and coordinate the production volumes at each plant and tie it with the Sales Forecast.

24 Review and verify past due PO reports and contact suppliers to address overdue POs.

25. Develop relationships with suppliers in order to resolve delivery and quality concerns.

26. Monitor freight cost, accuracy of freight filings and submit any freight claims.

27. Maintain accurate sourcing data, ordering parameters, and metrics within each vendor through inventory database system.

28. Ensure deadlines are met for orders being placed and products delivered.

30. Coordinate with vendor to maintain knowledge on all product and delivery schedule and oversee all personnel training programs and evaluate same and manage work with sales and purchasing departments.

31. Collaborate with internal and external customers and manage all pricing and availability of all products and develop purchase order for all purchasing system and manage all communication with general contractors and coordinate with sourcing analyst to source all materials.

**Job Type**: Permanent

Pay: RM1,500.00 - RM2,300.00 per month

**Benefits**:

- Free parking
- Meal provided

Schedule:

- Monday to Friday

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