Internship (Accounts Payable) - Mandarin Speaker

2 months ago

Selangor, Malaysia Alcon Full time

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

POSITION OVERVIEW:
Internships focus on entry-level general work experience university students who are still figuring out their career options and collecting practical experience mostly during the semester breaktime. It is a professional learning experience that offers meaningful, practical, project-based work related to a student’s field of study or career interest. Internships offer students the opportunity for career exploration, professional development, and skills building. It offers the Alcon Global Services Centre in Petaling Jaya to bring new, fresh ideas and energy into the workplace, to develop talents, and to build a pipeline for potential full-time employees.

KEY RESPONSIBILITIES:

- Service Delivery:_
- Supports transitions and knowledge transfer
- Provides services at expected levels with a clear customer service focus and escalates exceptions
- Interacts proactively with all functional areas of the AGS FRA to ensure appropriate accounting and financial reporting
- Coordinate with local teams, entity, and in-country FSC to provide seamless service
- Proactively challenge the Status Quo, making fact-based recommendations
- Corresponds to internal and external inquiries
- Manage day-to-day activities (modules to be assigned):

- Ensure proper document management (incl. Document reception, sorting of accounting documents, scanning and validation)
- Perform Indexing, Processing of PO and non-PO invoices, Credit Notes and Down Payments processing
- HCP E-approvals, error checking, documents upload and reporting
- Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances
- Ensuring controls are in place and supports Payment Proposal reviews
- Support the measurement and delivery of service levels and SLA/KPI targets
- Oversight of Goods Receipt / Invoice Receipt and timely clearing
- Providing input for AP Accruals, account reconciliations and month-end-closing
- Ensure alignment with AP policy, SOP, regulatory requirements
- Compliance:_
- Ensure all processes, policies and procedures are clearly defined, fully documented, in line with Alcon standards and consistent with best practices as well as aligned with the Global Blueprint (when applicable) and Finance Core
- Ensure compliance with Alcon Accounting Manual (AAM), Alcon Financial Controls Manual (AFCM), and regulatory requirements
- People Skills:_
- Actively support AGS FRA working style by being inclusive, proactive, respectful, and results driven in alignment with Alcon Values and Behaviors
- Act service oriented to enable service lines to deliver a high-performing organization and contribute to derive to improvements/standard solutions while cultivating customer service focus culture

What you may expect from us:

- System Utilization:

- Gain hands-on experience with financial systems (e.g., SAP, Blackline, FNOW, Appzen)
- Learn how to perform data extraction and analysis using financial software
- Professional Development:

- Actively engage in learning opportunities to enhance technical and professional skills
- Ad Hoc Projects:

- Participate in ad hoc projects related to process improvements or special initiatives

Key Performance Indicators:

- Ensure completion of assigned financial reporting tasks within established deadlines
- Maintain accurate and complete documentation of AP processes and procedures
- Ensure alignment with AP policy, SOP, regulatory requirements

WHAT YOU'LL BRING TO ALCON:
**Education**:

- Talented and ambitious students or recent graduates with a Diploma in Accounting or those who are finalists in certification programs for accountancy (e.g., ACCA, CPA, CIMA, etc.)

Languages:

- Mandarin & English

Key Competencies/Behaviours:

- Learning Agility / Attention to Detail
- Ownership and Accountability
- Collaboration
- Mutual Respect / Trust

Skills/Experience:

- Understanding of basic accounting principles and financial reporting concepts
- Demonstrate ability to adapt to new tasks, technologies, and methodologies with a quick learning curve
- Demonstrate basic interpersonal and communication skills

HOW YOU CAN THRIVE AT ALCON:

- Opportunity to work with a leading global medical device company
- Collaborate with a diverse and talented team in a supportive work environment
- Competitive compensation package and comprehensive benefits
- Continuous learning and development opportunities

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