Administrative Assistant

2 weeks ago


Shah Alam, Malaysia Zuellig Pharma Full time

JOB PURPOSE
- Assist in the management of all aspect of MDD operations and ensure the smooth and efficient running of the Administration section. MDD herewith covers SHT and MDD hub operations.

KEY RESPONSIBILITIES
- Coordinate matters relating to MDD operation with HR, IT and Facility departments.
- Comply with and maintain knowledge of applicable rules and legislation, regulations, and standards required in the MDD business operation. Ensure on time renewal of all related business license.
- Manage 3rd party contractors, review contractor/supplier performance and identify opportunities for operating cost reduction. Ensure on time renewal of all related contracts.
- Assist HR in ensuring the required doses of hepatitis vaccination for relevant warehouse staff is administered timely.
- Manage procedures for requesting, ordering, verifying and paying of all purchases especially on cash purchase, thus handling petty cash.
- Coordinate with Finance and Procurement on MDD expenses via Ariba entries, accruals, monitor CAPEX and record keeping of MDD assets.
- Manage reception counter activity including receive, sort and forward incoming mail. Assist in flight and hotel booking, prepare relevant claims report on time.
- Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, telephone, network connection, etc.
- Ensure adherence to Company’s SOP, ISO, GSDP, GDP, GDPMD, GMP, Code of Conduct, 5S and EHS policies.
- Perform other duties as assigned as and when required by the management.
- To lead and assist on all stock count initiated.

**REQUIREMENTS**:

- At least 1 year experience in similar role

**Salary**: RM1,500.00 - RM2,000.00 per month

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bukit Jelutong: Reliably commute or planning to relocate before starting work (required)



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